Executive Assistant

2 weeks ago

Humble, United States Hays Electrical Services Full time

With over 17 years of experience and 100+ million-dollar projects completed, Hays Electrical Services provides excellent service to customers in industries hospitality, commercial and solar. Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors towards the common goal - successful project delivery.

We are expanding our staff and seeking an **Executive Assistant **to join the Hays Electrical Services team.

**Key Responsibilities**:

- ** Calendar Management**: Efficiently manage executive calendars, scheduling appointments, meetings, and project deadlines.
- ** Document Management**: Prepare, edit, and distribute documents, presentations, and reports as required. Maintain organized filing systems both physically and digitally.
- ** Meeting Coordination**:Arrange and coordinate meetings, conferences, and travel arrangements for the executive team, including booking accommodations and transportation.
- ** Project Support**: Assist in project coordination by tracking progress, managing documentation, and ensuring deadlines are met.
- ** Vendor and Client Relations**: Liaise with vendors, suppliers, and clients as needed, maintaining professional and positive relationships on behalf of the executive team.
- ** Expense Management**: Process expense reports, reconcile invoices, and track expenditures to ensure accurate financial record-keeping.
- ** Research and Analysis**: Conduct research and gather information on industry trends, competitors, and potential business opportunities to support decision-making.
- ** Administrative Support**:Provide general administrative support such as filing, copying, scanning, and other ad-hoc tasks as required.
- ** Confidentiality**:Handle sensitive information with discretion and always maintain confidentiality.

**Qualifications**:

- Bachelor's degree in business administration, Management, or a related field preferred.
- Proven experience as an executive assistant or in a similar administrative role, preferably within the construction or contracting industry.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong written and verbal communication skills, with a keen eye for detail.
- Ability to work effectively both independently and as part of a team in a fast-paced environment.
- Discretion and professionalism when handling confidential information.
- Flexibility to adapt to changing priorities and requirements.

**Benefits**:

- Competitive salary commensurate with experience.
- Comprehensive benefits package, including health, dental, and retirement plans.
- Opportunities for professional growth and advancement within a rapidly expanding company.
- Collaborative and supportive work environment.

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