Executive Secretary

**Job Summary**
- Schedule appointments and maintains calendar. Receives and assists visitors and telephone callers and refers them to executive or other appropriate persons and circumstances warrant. Arrange business itineraries.
- Sorts, date stamps, reads and annotates incoming mail and documents and attaches appropriate file o facilitate necessary action: determines routing and signatures required and maintains follow up.
- Maintain the cleanliness and appearance of the lobby.
- Performs other secretarial duties as assigned.

**Qualifications**
- EDUCATION: Should have formal training in the secretarial field.
- TRAINING AND EDUCATION: Experience is helpful, but not necessary.
- ESSENTIAL JOB FUNCTIONS: Good physical and mental health finger and hand dexterity to handle and manipulate instruments and equipment. Visual and Auditory acuity. A knowledge of vocabulary and grammar is necessary. Must be be able to lift a minimum of fifteen (15) lbs. and be able to carry objects. Must be able to push and pull, and continuously walk, sit, and stand. Must be able to turn, crouch, kneel, stoop, bend below the waist, and reach above shoulder height as tasks indicate. Must use good body mechanics. Should be neat and well groomed. Must be able to type and take manual shorthand or be able to transcribe from dictation machine. Must project a positive attitude towards the service provided.