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Temporary HR Administrative Assistant

4 months ago

Channelview, United States Kirby Corporation Full time

Overview:
Responsible for supplying administrative support services to a manager, professional group, or organizational department. Perform basic administrative tasks and projects of a lesser complexity under direct supervision. Rely on established guidelines and/or detailed direction. Tasks will familiarize employee with the programs and policies of the company.

**Responsibilities**:

- Perform word-processing duties including typing of reports, correspondence, and memoranda.
- Proofread all prepared documents for spelling and typographical errors.
- Prepare and produce various routine and basic reports as assigned, following direction for format layout. Ensure reports are distributed to all required individuals.
- Create basic documents, graphs, and charts for various routine and basic projects using word processing, spreadsheet, and graphics software.
- Receive, screen, and direct telephone calls from employees and external customers.
- Take telephone messages. Answer caller questions and/or refers caller to appropriate person.
- Follow up with callers on information requests.
- Establish and maintain filing systems for various confidential files and records.
- Routinely file all documents.
- Coordinate schedules of meeting attendees, set up meeting times, and secure meeting rooms.
- Create meeting agendas, take minutes, and distribute information to meeting attendees.
- Facilitate distribution of various managerial and/or departmental communications or other materials.
- Assist in the administration of various departmental programs.
- Maintain office supplies.

Qualifications:

- Ability to perform work accurately and thoroughly.
- Possessing the trait of being organized or following a systematic method of performing a task.
- Ability to effectively build relationships with customers and co-workers.
- Ability to communicate in writing clearly and concisely.
- Ability to communicate effectively with others using the spoken word.

**Experience/Education**:

- High School Graduate or General Education Degree (GED) and one to two years related experience.

**PHYSICAL REQUIREMENTS**

Standard Office Environment

**WORK ENVIRONMENT**

Standard Office Environment