Development Coordinator

3 weeks ago

San Antonio, United States Hispanic Association of Colleges and Universities Full time

Description:
**SUMMARY**

The position will support needs of the Development Department, which includes the Executive Director of Development and Development Directors for Partnerships and Foundations and Annual Giving, with a focus on assisting in the coordination and facilitation of departments’ programs and initiatives through the following duties.

**HACU'S MISSION**:
**To Champion Hispanic Success in Higher Education**

The Hispanic Association of Colleges and Universities fulfills its mission by:

- promoting the development of member colleges and universities;
- improving access to and the quality of post-secondary educational opportunities for Hispanic students; and
- meeting the needs of business, industry and government through the development and sharing of resources, information, and expertise.

**BENEFITS**
- HACU offers a friendly work environment and a generous company-paid benefits plan. Compensation is commensurate with qualifications and experience.
- 15 company paid holidays.
- Employer-paid Group-Term Life, AD&D, Long-Term and Short-Term Disability benefits
- Generous employer-paid contributions toward healthcare plan expense
- 403(b), employer contributions (no match required) starting at six months of service.
- Employee Assistance Program
- Optional Dental, Vision, Legal and Identity protection, and optional Accident, Cancer, Hospital Indemnity, and Dependent Life Insurance plans.

**EDUCATION and/or EXPERIENCE**
- Associate degree in the following fields is required: Business Administration, Fundraising/Development, Public Administration, Marketing, Communications, and Public Relations, or related field from an accredited college or university.
- A minimum of one year of related experience and/or training is required.
- Previous work with Development, Fundraising, and/or Marketing is strongly preferred.
- Proficiency with Microsoft Office Word, Excel, and PowerPoint is required i.e., document merges, database creation and maintenance, data entry, report generation.
- Experience with website software tools, such as WordPress, is preferred.
- Knowledge of Raiser’s Edge technology and/or other database management systems is preferred.
- Effective communication skills, both in verbal and written form. Ability to proofread documents for accuracy, grammar, and clarity. Ability to speak effectively before small and large groups. Spanish language proficiency is preferred, but not required.
- Ability to communicate with individuals and groups from diverse backgrounds in a manner that is consistent with HACU’s culture, mission, and values.
- Strong organizational and project management skills, with the ability to manage multiple complex projects simultaneously within deadlines and high attention to detail.
- Creative problem-solving skills with the ability to remain composed under pressure and meet challenges with resourcefulness and provide alternative solutions.
- Ability to work independently and as part of a team.
- Strong networking skills to engage with donors, sponsors, and stakeholders.
- Understanding of confidentiality and ethical guidelines related to fundraising and non-profit organizations.
- Familiarity with grant writing and research processes is preferred.

**Requirements**:
**QUALIFICATIONS**

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Works collaboratively and strategically in a team environment with all levels of professional, technical, and administrative staff to ensure the fulfillment of HACU’s mission, goals, and objectives.

**Entering and tracking of all donations**
- Responsible for tracking agreements, invoices, and receipts in Raiser’s Edge and managing of agreements, invoices, and receipts in HACU Development folders.
- Responsible for creating, updating, and maintaining donor profiles and receipt of donation records in Raiser’s Edge and HACU Common (spreadsheets)
- Responsible for gift entry process and creating and tracking invoices in Raiser’s Edge and monthly reconciliation with the Finance Department.
- Prepares donor pledge reports as needed and updates annual campaign dashboards in Raiser’s Edge

**Donor relations management**
- Manage & produce donation acknowledgments for Combined Federal Campaign, La HACHE de HACU, Big Give SA, and Giving Tuesday.
- Prepare solicitation and “Thank You” letters with supporting collateral and coordinate mail out with HACU President’s Office
- Assist with coordination of Student Track Sponsored Students reserved seating and scheduled photograph sessions with sponsors and conference department during Annual Conferences
- Manage notifications/reminders for submission of conference deliver

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