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Accounting Coordinator

3 months ago

New York, United States The Yale Club of New York City Full time

Description:
The Accounting Coordinator will be a vital part of both the Accounts Receivable and Accounts Payable functions. Accounts Receivable responsibilities include corresponding with Club Members, following up on outstanding payments, and resolving billing-related issues. The Accounting Coordinator will also facilitate Accounts Payable by processing invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. The Accounting Coordinator works in collaboration with other departments of the Club to ensure accuracy of A/R billing and A/P payments. The individual in this role must possess excellent customer service skills and be professional in demeanor, over the phon,e and in person. Organizational and time management skills are essential.

**Requirements**:

- Addressing all returned mail
- Reaching out to members with any payment issues (example: credit card declines, returned checks and ACH)
- Coordinate with other departments to ensure the accuracy of billing information.
- Follow up on outstanding payments.
- Prepare and send monthly statements, including delivery to the post office.
- Process outgoing vendor payments in compliance with financial policies and procedures.
- Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
- Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
- Full charge of BirchStreet operation.
- Assist with the month end, year-end close and audits.
- Additional duties may be assigned by management.

**Other Requirements, Reasoning Abilities and Physical Demands**:

- Ability to multitask without compromising the accuracy of the work.
- Must have strong numerical aptitude and excellent customer service skills.
- Must possess excellent written and verbal communications skills.
- Must take pride in the work performed and responsibility for the results.
- Must possess the ability to work in a fast-paced environment and adapt to changes.
- Must be self-motivated, take initiative and be able to work in a collaborative team.
- Ability to handle difficult situations.
- Must be computer literate and possess excellent phone etiquette.
- Must adapt to quick turnarounds and ability to meet deadlines.
- Establish and uphold positive and productive working relationships with staff.
- Work efficiently, both independently and as part of a team.
- Be organized, exercise sound judgment, perform detailed tasks; understand and follow clear verbal and written direction.
- Job routinely requires sitting, talking, and use of a computer and telephone.
- Must bring the highest level of integrity, honesty, and accountability every single day.

**Education and Experience**:

- High School diploma/GED required.
- Degree in Accounting, Administration, or related field highly preferred or a combination of education and experience.
- Previous work experience in accounting or bookkeeping preferred.
- Minimum of two (2) years of work experience in a related field preferred
- Previous hotel or private club experience a plus.
- High level proficiency in customer service required.
- Proficiency in Microsoft Office and working knowledge of NorthStar highly preferred.
- Strong customer service skills.