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Center Administrator Floater

4 months ago

Houston, United States GULF COAST COMMUNITY SERVICES ASSOCIATION Full time

**JOB TITLE**: Center Administrator Floater
- **DEPARTMENT**:Office of Head Start/Early Head Start
- **REPORTS TO**:Operations Support Manager
- **SUPERVISORY RESPONSIBILITIES**: Yes
- **FAIR LABOR STANDARDS ACT STATUS**: Exempt
- **COMPENSATION LEVEL**:Level 6
- **Date Prepared**:04/13/2015
- **Revision Date**:09/01/2022
- ***
- The primary scope of this position is to be responsible for the total operation of assigned center(s) including but not limited to administrative tasks, compliance with all standards and regulations, staff management, parent and community relations and collaboration with all content areas while actively and consistently striving to provide an exemplary innovative program that provides comprehensive, high quality services through commitment and leadership to empower the whole child and family by partnering with family, staff and community.
- **ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Follow agency and center’s operation procedures and ensure efficient daily operations in center(s).
- Ensure all operations are in compliance with Head Start Performance Standards and all State and Local regulations applicable to center.
- Ensure all records and information required on children, staff and program operation are accurate and up to date.
- Ensure all staff members abide by the “Confidentiality Policy” when dealing with children, families, staff and program records and information.
- Safeguard the center’s property by ensuring that all equipment and materials are properly used and maintained.
- Supervise all staff members assigned to center, evaluate staff’s performance frequently and offer training and/or support accordingly.
- Conduct formal performance appraisal during established, appropriate timeframes.
- Conduct regular staff meetings, ensuring staff members are abreast of Agency’s latest information.
- Collaborate with all content area specialists who are assigned to serve the center’s children, families, and facility.
- Follow Collaboration Agreement with local school districts and/or agencies, if applicable.
- Assist in recruiting and monitoring/mentoring volunteers.
- Complete required administrative tasks and submit reports accurately and on time.
- Keep supervisor(s) informed regarding the center’s operations and status through oral and written communication.
- This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
- This job description may be revised upon development of other duties and changes in responsibilities.

**KEY KNOWLEDGE, SKILLS AND COMPETENCIES NEEDED**
- Have excellent communication and people skills and provide excellent customer service. Must have the ability to read and comprehend intermediate to complex instructions. Excellent oral and written communication skills are necessary to interact with all levels of management, colleagues, and staff to ensure consistency and proper procedure implementation;
- Have advanced technological skills and knowledge of Microsoft Office 365 Application Suite, social media, and client-tracking software;
- Have effective leadership and organizational skills;
- Problem-solve effectively, and make data-driven decisions;
- Have familiarity with the Head Start/Early Head Start Act, Head Start Performance Standards, Texas Department of Family and Protective Services Childcare Licensing Standards;
- Support and show respect for all colleagues regardless of gender, age, ethnicity, race, politics, religion, or beliefs;
- Promote a harassment-free environment;
- Be able to work independently or on teams in challenging work atmosphere;
- Be able to prioritize and balance multiple projects and deadlines in a fast-paced, deadline driven environment;
- Plan and complete tasks and assignments on-schedule with mínimal supervision using appropriate judgment;
- Exercise appropriate judgment, discretion and maintain the confidentiality of all GCCSA’s stakeholders;
- Avoid any interest or activity that conflicts with GCCSA’s Standards of Conduct;
- Be experienced in conflict resolution; and
- Work with intentionality and integrity to ethically uphold GCCSA’s mission, values, and goals.

**DESCRIPTION OF WORK ENVIRONMENT**:

- GCCSA’s work locations vary based on the duties and responsibilities of the GCCSA team member (e.g., office, workstation, classroom, food pantry, warehouse, training and/or counseling rooms). In general, the noise level is usually quiet to moderately noisy.
- **VITAL TRAITS**
- People-person
- Adaptable
- Self-starter
- Energetic
- Results-oriented
- Respectful
- Critical-Thinker
- Decisive
- Trustworthy
- Inclusive
- Servant-Leader

**QUALIFICATIONS AND REQUIREMENTS**:

- The following educational/experiential, licensing/certifications, communication, and physical demands out