Administrative Assistant/receptionist

**About us**

We are a HVAC & General Construction Contractor.

**Job Overview**:
We are seeking a highly organized and detail-oriented Receptionist/Administrative Assistant for a HVAC Company. As the first point of contact for our company, you will play a crucial role in providing excellent customer service and ensuring smooth office operations. This is a full-time position with opportunities for growth and advancement. This position also comes with sick and vacation days.

**Duties**:

- Answer phone calls, take messages, and redirect calls as necessary (only needed when our other workers are off)
- Perform data entry tasks accurately and efficiently
- Working on CPM Schedules on Microsoft Projects. Having some construction experience will be required here to be able to create/modify schedules. For example, you would need to know that a HVAC unit needs to be disconnected electrically before demoing the unit and that ceiling lights need to be tied off/up before demoing ceiling grid and etc.
- Coordinate meetings and prepare meeting materials
- Provide administrative support to various departments as needed
- Conduct proofreading and editing tasks to ensure accuracy of documents

**Skills**:

- Proficiency in computerized systems, including Microsoft Office Suite (Word, Excel, Outlook, Microsoft Projects, Adobe)
- Proficiency in computers.
- Strong data entry skills with attention to detail
- Excellent organizational and time management abilities
- Ability to multitask and prioritize tasks effectively

We offer competitive compensation based on experience.

If you are a motivated individual with excellent communication skills and the ability to thrive in a fast-paced environment, we would love to hear from you. Please submit your resume highlighting your relevant experience.

Pay: $18.00 - $25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental insurance
- Health insurance
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- No weekends

Ability to Relocate:

- Wrightstown, NJ: Relocate before starting work (required)

Work Location: In person