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Business Office Specialist

1 month ago

Glenview, United States Glenview School District 34 Full time

JobID: 2031

**Position Type**:
Secretarial/Clerical/District Office Employee**Date Posted**:
5/7/2024**Location**:
District**Date Available**:
Upon Filling**Purpose**:To assist the Business Office in achieving the District's annual strategic plan goals. To operate the department effectively and efficiently, while being flexible.
**Qualifications**
- Bachelor’s degree or equivalent experience preferred
- Excellent communication, interpersonal and organizational skills
- Ability to prioritize and self-direct in changing environment
- Knowledge and experience with Microsoft Office, financial software and payroll experience preferred

**Performance Responsibilities**
- Maintain employee and substitute information for payroll purposes
- Process overtime and substitute staff pay records
- Maintain and calculate FMLA and other leave of absence information for payroll processing and reporting purposes
- Investigate and resolve any discrepancies in processed payroll records
- Monitor employee earnings in compliance with the applicable retirement system limits and requirements
- Prepare a wide variety of reports, documents, correspondence and surveys
- Manage union dues, reporting and process payments as needed
- Enter the yearly district budget, audit changes, monthly journal entries, and insurance cash receipts into the financial accounting system
- Create invoices and manage payments for a range of ancillary charges
- Streamline and investigate changes to the payroll and other financial processes
- Conduct financial analysis on budgetary matters and make recommendations
- Serve as a backup to payroll and transportation office
- Other duties as assigned

**Physical Demands**:Ability to lift, push, or pull up to 20-pound items
**Organizational Relationship**:Reports to the Assistant Superintendent for Business Services/CSBO
**Term**: Full-time (1.0 FTE), 12-month (year-round) position
**Location**:Administration Building
**Salary Range: $55,000 - $70,000 **(dependent on qualifications & experience)
- JobID: 2031

**Position Type**:
Secretarial/Clerical/District Office Employee**Date Posted**:
5/7/2024**Location**:
District**Date Available**:
Upon Filling**Purpose**:To assist the Business Office in achieving the District's annual strategic plan goals. To operate the department effectively and efficiently, while being flexible.
**Qualifications**
- Bachelor’s degree or equivalent experience preferred
- Excellent communication, interpersonal and organizational skills
- Ability to prioritize and self-direct in changing environment
- Knowledge and experience with Microsoft Office, financial software and payroll experience preferred

**Performance Responsibilities**
- Maintain employee and substitute information for payroll purposes
- Process overtime and substitute staff pay records
- Maintain and calculate FMLA and other leave of absence information for payroll processing and reporting purposes
- Investigate and resolve any discrepancies in processed payroll records
- Monitor employee earnings in compliance with the applicable retirement system limits and requirements
- Prepare a wide variety of reports, documents, correspondence and surveys
- Manage union dues, reporting and process payments as needed
- Enter the yearly district budget, audit changes, monthly journal entries, and insurance cash receipts into the financial accounting system
- Create invoices and manage payments for a range of ancillary charges
- Streamline and investigate changes to the payroll and other financial processes
- Conduct financial analysis on budgetary matters and make recommendations
- Serve as a backup to payroll and transportation office
- Other duties as assigned

**Physical Demands**:Ability to lift, push, or pull up to 20-pound items
**Organizational Relationship**:Reports to the Assistant Superintendent for Business Services/CSBO
**Term**: Full-time (1.0 FTE), 12-month (year-round) position
**Location**:Administration Building
**Salary Range: $55,000 - $70,000 **(dependent on qualifications & experience)

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