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Office Controller

3 months ago

Andover, United States Moynihan Companies Full time

**Office Controller/ Manager Position**

We are looking for an office controller/ manager to organize and coordinate administration duties and office procedures for a rapidly growing company. The company is involved with Construction, Landscaping and Real Estate. This is not just a controller position, this is also a managerial position that comes with many responsibilities. The intent is to hire someone that has the experience to take our office and our company to the next level (small business growing into large business) The position will come with challenges and will require daily effort.

**Office Controller/ Manager Job Responsibilities**

The controller will be in charge of the following:
(A contract, and non disclosure agreement will be applicable due to the high priority and importance of the position. Position will be classified as a "key individual" in the company. Hire will be second in charge under the president)
- All accounting which is done on Quickbooks Online currently
- High level of accounting skills are mandatory
- In charge of all bank accounts, reconciling, and payments
- Accounts receivable, and accounts payable
- Organization of receipts and tickets daily from employees, and categorized by job site etc..
- Job cost tracking is mandatory
- Books must be accurately updated by Friday of each week
- Property management (Real Estate and tenants)
- Management of asset lists, financing, and payments of assets, if applied
- Submitting and performing accurate payroll for company
- Updating of all licenses, lease agreements, sub contractors, and job contracts

**Responsibilities**

Serve as the point person for office manager duties including:

- Mailing
- Equipment and Supplies
- Maintenance
- Bills
- Trucking tickets
- Errands
- Shopping
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office G&A budget, ensure accurate and timely reporting
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees queries regarding office management issues (e.g. stationery, hardware etc.)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences

**Requirements**:

- Applicant must have experience running a $5,000,000+ company - MANDATORY
- 8 years proven experience as a Controller, or Office manager for a large construction/landscape business **involved with public jobs**:

- High level of bonding knowledge and government projects
- Knowledge of office administrator responsibilities, systems and procedures
- Real Estate, property management, tenant and leasing skills
- High level skills in MS Office (MS Excel in particular)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with the ability to implement stronger efficiency in the office

**Educational Requirements**

College Degree; Accounting, Business Management

**The Work Environment**

The environment is a standard small office arrangement located in Andover, NJ.

**Reporting Relationship**

The office manager reports directly to the President.

**Compensation**

Compensation is commensurate with your office management experience.

**Equal Opportunity Employment**

Minorities and females are encouraged to apply. Moynihan Companies LLC complies with government regulations and affirmative action responsibilities. Applicants are considered for all positions without regard to race, religion, sex, national origin, age, marital or veteran status, medical condition or disability.

Contact Clarke Moynihan - 973-647-0462 please leave a message and or text

Pay: $140,000.00 - $160,000.00 per year

**Benefits**:

- Health insurance
- Paid time off

Experience level:

- 8 years

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

Supplemental pay types:

- Bonus opportunities
- Performance bonus
- Retention bonus
- Yearly bonus

Application Question(s):

- Are you available Monday through Saturday, 45 hours per week, year round?

**Experience**:

- Accounting: 10 years (required)
- Office manager: 10 years (required)

License/Certification:

- CPA (preferred)

Work Location: In person