Events Program Coordinator

2 weeks ago

Stanford, United States Jobility Company Full time

Description:
HYBRID: On site Mondays and Wednesdays

Organized, detail-oriented, dynamic, and tech-savvy individuals interested in working in a fast-paced, collegial, impact-oriented team are encouraged to apply. The position reports to the Center's Executive Director and is hybrid with 2-3 days on-site in Palo Alto.

Duties include:

- Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
- Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
- Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
- Provide executive-level administrative support to the Center for Innovation in Global Health's Executive Director, and Center-wide administrative and operations support.
- Lead the administration of CIGH's three Global Health Fellowship programs.
- Other duties may also be assigned

**Requirements**:
**DESIRED QUALIFICATIONS**:

- Experience working in global programs and with global constituencies and visitors.
- Events planning experience - virtual and in-person.
- Strong financial and expenses experience.
- Strong proficiency with all Microsoft Office products, especially Outlook, PowerPoint, and Google Docs.
- Ability to be highly flexible, proactive and organized.
- Knowledge of global health equity - or a strong interest in learning.
- Bachelor's degree highly preferred.

EDUCATION & EXPERIENCE (REQUIRED):
**High school diploma and four years of administrative experience, or combination of education and relevant experience.**

**KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED)**:

- Demonstrated success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions

**PHYSICAL REQUIREMENTS**:
Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS (from JDL)
Interpersonal Skills: Demonstrates the ability to work well with university colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the person

**Job Types**: Full-time, Part-time

Pay: Up to $35.00 per hour

Schedule:

- Day shift
- Monday to Friday
- Weekends as needed

Application Question(s):

- Monday-Wednesday: Onsite (Palo Alto) then the rest remote job.

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Executive administrative Assistant: 4 years (required)
- Events Management: 4 years (required)

Ability to Commute:

- Stanford, CA 94305 (preferred)

Work Location: In person

  • Event & Special Programs Manager

    4 days ago

    Stanford, United States Stanford University Full time

    **Who We Are**: Housed at the Stanford Graduate School of Education, the Stanford Accelerator for Learning is the first university-wide initiative connecting scholars across disciplines and with external partners to bridge research, innovation, practice, and policy, and bring quality scalable and equitable learning experiences to all learners, throughout the...

  • Event Planner

    5 days ago

    Stanford, United States InsideHigherEd Full time

    Event Planner Graduate School of Business, Stanford, California, United StatesNew Marketing 4 days ago Post Date 103480 Requisition #Stanford's Graduate School of Business has built a global reputation based on its immersive and innovative management programs. We provide students a transformative leadership experience, pushing the...

  • Dining Program Coordinator

    4 weeks ago

    Stanford, United States Stanford University Full time

    Provide functional coordination for the activities of foodservice workers, casual employees and students. Be available to talk to customers, answer questions, and resolve any problems students may have in order to provide the most positive experience Program Coordinator, Coordinator, Program, Customer Service, Business Services

  • Catering Event Planner

    3 weeks ago

    Stanford, United States Stanford University Full time

    ABOUT STANFORD UNIVERISTY AND RESIDENTIAL & DINING ENTERPRISES: Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students...

  • Catering Event Planner

    3 weeks ago

    Stanford, United States Stanford University Full time

    DetailsPosted: 03-Dec-23Location: Stanford, CaliforniaType: Full-timeSalary: OpenCategories:Staff/AdministrativeInternal Number: 101609ABOUT STANFORD UNIVERISTY AND RESIDENTIAL & DINING ENTERPRISES: Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research...

  • Catering Event Planner

    4 weeks ago

    Stanford, United States Stanford University Full time

    ABOUT STANFORD UNIVERISTY AND RESIDENTIAL & DINING ENTERPRISES: Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students...

  • Catering Event Planner

    4 weeks ago

    Stanford, United States Stanford University Full time

    DetailsPosted: 03-Dec-23Location: Stanford, CaliforniaType: Full-timeSalary: OpenCategories:Staff/AdministrativeInternal Number: 101609ABOUT STANFORD UNIVERISTY AND RESIDENTIAL & DINING ENTERPRISES: Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research...

  • Events Manager

    5 days ago

    Stanford, United States InsideHigherEd Full time

    Events Manager (Hybrid) School of Medicine, Stanford, California, United States Marketing Apr 03, 2024 Post Date 102785 Requisition #Stanford University School of Medicine, located in the heart of Silicon Valley, was founded in 1858 with a mission to be the premier research-intensive medical school that improves health through leadership,...

  • Residential Services Coordinator

    4 weeks ago

    Stanford, United States Avispa Technology Full time

    Residential Services Coordinator 1321614 A leading University is seeking a Residential Services Coordinator. The successful candidate will provide high-level customer service and administrative support and ensures the safety and security of guests and residents. This position is required to resolve routine issues of limited scope within own work area using...

  • NPL Program Administrator

    5 days ago

    Stanford, United States InsideHigherEd Full time

    NPL Program AdministratorSchool of Engineering, Stanford, California, United States Schedule: Full-timeJob Code: 4104Employee Status: RegularGrade: GStanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy,...

  • Stanford Farm Games

    3 weeks ago

    Stanford, United States Stanford University Full time

    **Job description** About Stanford Recreation and Wellness Stanford Recreation and Wellness is aligned with the pioneering spirit of Stanford University. We are committed to bold and purposeful engagement where sport, recreation, and wellness merge to create a campus and workplace where everyone’s well-being flourishes. As part of the country's leading...

  • Residential Services Coordinator

    4 weeks ago

    Stanford, United States Avispa Technology Full time

    Residential Services Coordinator 1321614 (H) A leading University is seeking a Residential Services Coordinator. The successful candidate will provide high-level customer service and administrative support and ensures the safety and security of guests and residents. This position includes performing regular facility inspections, maintaining facility and...

  • Community Program Manager

    5 days ago

    Stanford, United States Stanford University Full time

    The Stanford Center on Early Childhood, an initiative of the Stanford Accelerator for Learning, seeks a full time Community Program Manager to join our team. The Community Program Manager will work under broad direction of SCEC Leadership to lead, implement, and administer a new fellowship for professionals working in community-based early childhood...

  • Residential Services Coordinator

    4 weeks ago

    Stanford, United States Talent Software Services Full time

    Description: MUST BE AVAILABLE ENTIRE MONTH OF SEPTEMBER Problem-solving and critical-thinking skills Ability to work autonomously while adhering to protocols and procedures Strong communication and collaboration skills Requirements: Please note that the shift is as follows: 1. Thursday-Monday 6:30 am - 3:00 pm MUST BE AVAILABLE ENTIRE MONTH OF SEPTEMBER...

  • Residential Services Coordinator

    4 weeks ago

    Stanford, United States Talent Software Services Full time

    Description: MUST BE AVAILABLE ENTIRE MONTH OF SEPTEMBER Problem-solving and critical-thinking skills Ability to work autonomously while adhering to protocols and procedures Strong communication and collaboration skills Requirements: Please note that the shift is as follows: 1. Thursday-Monday 6:30 am - 3:00 pm MUST BE AVAILABLE ENTIRE MONTH OF SEPTEMBER...

  • Sales and Service Coordinator

    4 weeks ago

    Stanford, United States LVMH Full time

    Poste Sales and Service Coordinator - Full Time Profil Job ID: 248271Store Name/Number: CA-Stanford (0048)Address: 355 Stanford Shopping Center, Palo Alto, CA 94304, United States (US)Hourly/Salaried: Hourly (Non-Exempt)Full Time/Part Time: Full TimePosition Type: RegularYour Role at Sephora: As a Sales and Service Coordinator, you'll be a key player in our...

  • Residential Services Coordinator

    4 weeks ago

    Stanford, United States Stanford University Full time

    Stanford's Graduate School of Business has built a global reputation based on its immersive and innovative management programs. We provide students a transformative leadership experience, pushing the boundaries of knowledge with faculty research, and offering a portfolio of entrepreneurial and non-degree programs that deliver global impact like no other. We...

  • Dosimetry Coordinator

    6 days ago

    Stanford, California, United States Stanford University Full time

    Dosimetry CoordinatorDean of Research, Stanford, California, United StatesNewAdministrationPost Date 4 days agoRequisition # 103393The Department of Environmental Health and Safety (EH&S) at Stanford University supports and advances teaching, learning and research activities at Stanford by promoting a safe and healthy campus environment. Our mission is to...

  • Sales and Service Coordinator

    4 weeks ago

    Stanford, United States LVMH Full time

    Poste Sales and Service Coordinator - Full Time Profil Job ID: 248271 Store Name/Number: CA-Stanford (0048) Address: 355 Stanford Shopping Center, Palo Alto, CA 94304, United States (US) Hourly/Salaried: Hourly (Non-Exempt) Full Time/Part Time: Full Time Position Type: Regular Your Role at Sephora: As a Sales and Service Coordinator, you'll be a key...

  • Event Set Ups Team Member

    3 days ago

    Stanford, United States Oshman Family JCC Full time

    What do benefits, membership to a state-of-the-art fitness center, up to 20 paid holidays, PTO and working at the JCC have in common? Read below to find out! Pay Range: $23-$25/hour The Place: The Oshman Family Jewish Community Center (OFJCC) is an exciting and innovative non-profit organization in the heart of Silicon Valley. We create fun, meaningful,...