Executive Assistant to The CEO

3 weeks ago

Newburgh, United States Independent Living Inc Full time

Description: We are seeking a highly motivated and dynamic **Executive Assistant** to join our team and provide dedicated support to the CEO.

Individuals with disabilities are encouraged to apply.
Duties and Responsibilities:

- Provides dedicated support to the Executive Director (CEO) on projects and programs pertaining to the administrative, organizational and operational functions of the Center.
- Regularly participates in meetings as directed by the CEO and takes minutes and agreements as needed.
- Assists with managing CEO calendars and scheduling meetings and events.
- Interacts with other administrative and management personnel on behalf of the CEO.
- Develops and maintains filing systems for all contracts, agreements, MOU’s and other corporate documents.
- Takes minutes for meetings as requested.
- Attend meetings to actively represent Independent Living (ILI) and Independent Home Care (IHC) as requested.
- Under the direction of the CEO, coordinates meetings and activities of the Board of Directors, attending meetings and taking minutes.
- Maintains and distributes the ILI and IHC Board and Committee calendars.
- Actively participates in Administrative Team meetings as requested.
- Maintains governance documents pertaining to the Board of Director’s.
- Creates vouchers for the CEO’s expenses and tracks receipts.
- Serves as an interface between the CEO and outside agents.
- Obtains liability and Worker’s Compensation certificates for contracts.
- Assists with Marketing and Development projects.
- Providers guidance, coaching, and assistance to program directors, managers, and staff as needed in the absence of, or at the direction of, the CEO.
- Handles telephone calls, mail, and correspondence.
- Creates reports as requested for special projects and coordinates consumer satisfaction surveys.
- Creates and maintains contract spreadsheet along with hard copies of each contract.
- Participates in grant and development team meetings.
- Assists in the execution of new contracts and the re-credentialing of existing contracts.
- Assists in the packaging and submission of grant/ contract proposals as requested.
- Coordinates snow closings if/when applicable.
- The above list of responsibilities is not intended to be all inclusive, other responsibilities and/or training may be assigned or required.

SHIFT:

- Monday through Friday 9am - 5pm. This position will require flexibility based on the needs of the organization.

PAY RATE:

- $58k/yr - $62k/yr

BENEFITS:

- 401(k)
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Flexible Spending Account (FSA)
- Paid time off
- Paid holidays from the first day of employment
- Paid lunch break

**Requirements**:

- At least 5 years of administrative support experience required.
- High School Diploma or equivalent required; college degree preferred.
- A minimum of 2 years of similar not for profit human services preferred.
- Strong communication skills: written and verbal with the ability to communicate effectively and in a professional manner with all levels of stakeholders throughout the agency and in the community.
- Strong computer skills; proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.).
- Demonstrated ability to create excel spreadsheets and PowerPoint presentations.
- Strong analytical skills.
- Knowledge of disability related programs and services a plus.
- Ability to work collaboratively within a team.
- Strong organizational and effective writing skills.
- Ability to keep information confidential and private.
- Bilingual English/Spanish, a plus.

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