Administrative Assistant-student Services

2 weeks ago

Hingham, United States Hingham Public Schools Full time

**TITLE**: Administrative Assistant -Student Services (Full Year Position)LOCATION: Central OfficeANTICIPATEDSTART DATE: June 1, 2024RESPONSIBILITIES Hingham Public Schools seeks an exceptional Administrative Assistant whois highly motivated to support special education regulations andprocedures to join our community of teachers, learners and leaders. Coordinates the daily clerical support functions of the studentservices office. Maintain, process, file, and distribute all special education files,including students IEPs. Support the scheduling of meetings with special education familiesas directed.

Complete required documentation for Medicaid reimbursement andreporting. Serves as liaison between the student services staff and otherschool staff, teachers, students, and the general public. Support the maintenance of the mail room including postage,supplies, and monthly postage reports. Communicate information over the phone or in personal contactwith parents/caregivers, students, or school personnel asappropriate; route calls to appropriate personnel as necessary.

Perform and assume general administrative tasks independently,including preparation of correspondence, reports, data collection,requisitions, handbooks, directories, and calendars. Assists counselors as needed with special events, activities, andmaterials preparation. Support entry of data in the Student Information System for statereporting purposes. Support the maintenance of the Student Services website.

Supports Central Office functions such as answering phones,greeting visitors, or sorting mail as assigned. Perform all other duties as assigned by the Executive Director ofStudent Services.QUALIFICATIONS: Administrative experience, ideally in a school setting. Strong organizational skills, including time management, taskprioritizing, and meeting required timelines. Excellent written and oral communication skills.

Attention to detail. Ability to work collaboratively with professionals and staff toencourage a welcoming environment for families, staff, students,and the general public. Proficiency with technology, including student softwaremanagement data entry, such as Aspen X2, Google Suite, andMicrosoft products. Proficiency with office machines and equipment, includingdocument scanning and audio/visual technology.

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