Part-time Department Secretary
2 weeks ago
Job Status:
- Part-Time
- Rate of Pay:
- $22.83 - $27.76
- Status:
- Until Filled
The position serves as support to the Administrative Services Department, and performs a variety of secretarial and clerical duties that require the use of standard office machines including computer equipment, and performs related duties as assigned. This position requires a high degree of independence, initiative and flexibility. Ability to take shorthand is desirable. The Department Secretary supports the Administrative Services Department which requires require telephone skills, typing, computer operation, duplicating and filing. Along with assisting both Human Resources and the City Manager Office.
**Essential Job Functions**:
Under the direction of the Department Director, the Department Secretary is required to perform the following essential job functions:
- General secretarial support to department staff, typing a variety of complex forms, reports, letters, agendas, minutes, ordinances, contracts and prepares and edits correspondence;
- Schedule appointments, maintains departmental calendar and arranges conferences, meetings and travel arrangements;
- Screens calls, visitors and mail;
- Answers inquiries regarding departmental procedure;
- Maintains departmental filing systems, compiles data and writes comprehensive reports and correspondence;
- Adheres to City and departmental policies and procedures;
- At times the Department Secretary will be required to show discretion in handling sensitive and confidential information.
- The position requires a high degree of independence, initiative and flexibility.
**Knowledge, Skills and Abilities**:
**Desirable Knowledge, Skills and Abilities**:
Knowledge of modern office practices, procedures and techniques, including:
- Modern office equipment. Correct English usage, grammar, spelling and punctuation;
- The ability to perform the following: effective writing skills; effective public relations skills; basic math skills;
- Windows based computer software for work processing and/or spreadsheet;
- Organization, responsible typing, secretarial, receptionist and clerical work involving the use of independent judgment;
- Prepare reports with accuracy and speed;
- Meet the public tactfully and courteously and answer routine policy questions in person and over the telephone;
- Establish and maintain cooperative work relationships;
- Basic functions and organization of municipal government;
- Take minutes of meetings and transcribe those minutes accurately;
- Promote the City’s policy of outstanding customer service.
**Desirable Experience and Training**:
Graduation from high school is required, supplemented by courses in computers, typing and office practices. City municipal government experience, particularly in the areas of Administration and Human Resources. A typical combination is three (3) years of increasingly responsible secretarial/administrative support experience. Word processing experience is required. Municipal government experience is preferred.
**Job Advertisement**:
Located in northwest Orange County, the City of Los Alamitos is a peaceful, tree-lined residential area that is considered an ideal place to live. Although Los Alamitos is a quiet residential community, it is bordered by the I-605 freeway and there is easy access to the I-405 freeway. Located in West Orange County, adjacent to the cities of Long Beach, Cypress, Seal Beach and Garden Grove, the City is 4.3 square miles with a population of 12,580. Los Alamitos is comprised of people who take great pride in their community.
Los Alamitos has a highly diversified economic base, consisting of light industry, manufacturing, and commercial business. The City, however, still maintains much of its original small town image. Consistent with the community’s values is its caring attitude for its residents.
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