High-level Executive Assistant to Coo

4 weeks ago


Middlebury, United States Pulse4Pulse Full time

We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant to the Chief Operating Officer (COO).

**Job Description**:
**Executive Support**
- Provide comprehensive administrative support to the COO, managing calendars, scheduling meetings, and handling correspondence.
- Act as the primary point of contact for internal and external stakeholders, exercising discretion and professionalism in all interactions.

**Travel Coordination**
- Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visa processing, ensuring seamless travel experiences for the COO.

**Contract Knowledge**
- Maintain a centralized repository of contracts, tracking key milestones and deadlines to facilitate proactive contract management.

**Administrative Support**
- Prepare and edit documents, presentations, and reports on behalf of the COO, maintaining accuracy and confidentiality at all times.
- Handle confidential information with discretion, demonstrating a high level of integrity and professionalism.

**Special Projects**
- Support the COO in ad-hoc projects and initiatives, demonstrating flexibility and adaptability in addressing evolving business needs.
- Collaborate with cross-functional teams to facilitate effective communication and project execution.

**Qualifications**:

- Bachelor's degree in Business Administration, Communications, or related field preferred.
- Proven experience as an executive assistant supporting executives in a fast-paced environment.
- Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Strong communication and interpersonal skills, with a proactive approach to problem-solving.
- Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and experience with contract management software preferred.
- Willingness to travel domestically and internationally as needed.

Pay: $90,000.00 - $100,000.00 per year

**Benefits**:

- Employee discount
- Health insurance
- Life insurance
- Paid time off

Schedule:

- 8 hour shift
- On call
- Weekends as needed

Application Question(s):
**Education**:

- Bachelor's (preferred)

**Experience**:

- Executive Assitant: 1 year (preferred)

Ability to Relocate:

- Middlebury, CT 06762: Relocate before starting work (required)

Willingness to travel:

- 75% (required)

Work Location: In person


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