Associate, Project Management

3 weeks ago

Bethesda, United States DAI Full time

**Job Title**: Associate, Project Management - Central America and Mexico

**Grade**: P2

**Department**: USG Programs

**Reports to**: Project Managers

Organization and Values:
DAI is a global development company committed to shaping a more livable world. We work on the frontlines of global development by transforming ideas into action and action into impact. Our projects tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI has corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide.

DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.

**Function of the Position**:
DAI is hiring for an Associate, Project Management position in the Central America and Mexico portfolio to work as part of a team responsible for monitoring and managing U.S. Government-funded international development projects in different countries and regions around the world.

The Associate will be assigned one to two projects within the portfolio they are assigned - serving as a key, home office support link to the project implementation team based in a specific country, region, or Washington, D.C. Reporting to a home office Project Manager or Director, the Associate assists in providing operational, financial and contractual oversight to a project, which in turn helps the project achieve quality programming and development results. As a member of the home office project management team, the Associate collaborates with colleagues in the home office, with the project, and across USG Programs at DAI.

This is a full-time position which requires authorization to work in the United States.

**Responsibilities**

Project Management Support
- Serve as a liaison to project teams for day-to-day problem-solving and operational support with guidance from the Project Manager/Director.
- Independently identify and trouble-shoot routine problems, escalate more complex issues to the Project Manager/Director, and follow up on issues until resolved.
- Provide short-term coverage for other Associates as needed.

Project Coordination
- Coordinate routine project administrative activities under the responsibility of the home office, including management of project staff and consultant documents, maintaining project files, requesting purchases for goods and services, and tracking project deliverable due dates and ensuring timely submissions.
- Perform time-sensitive administrative tasks including reviewing vendor invoices, issuing and tracking requisitions, monitoring and adjusting accounts payable submissions, auditing expense reports, and coordinating the mobilization and demobilizing of staff on overseas country assignments.
- Conduct routine auditing of grant, subcontract, and operations files to ensure compliance with U.S. Government requirements and DAI policies and procedures. Maintain files and ensures record retention compliance.

Contract Management
- Initiate requests for internal and client approvals, coordinate submissions for contract and subcontract modifications, and coordinate all other requests for contract office support.
- Draft routine contractual documents using approved templates.
- Synthesize potential issues for the Project Manager/Director, Contracts Administrator, and project team.
- Monitor compliance with contract and regulations and escalate issues as needed.

Financial Management
- Review and process project financial transactions and monthly project invoices.
- Review and process, with some guidance from the Project Manager/Director, consultant, subcontractor, and vendor invoices through DAI’s financial management system.
- Maintain project budgeting tool and coordinate data entry from project and home office.
- Support monthly financial analysis, quarterly forecasts, and ad hoc financial troubleshooting and reporting as requested with guidance from the Project Manager/Director.

Business Development
- Support budgeting for new proposals, in close coordination with the proposal team.

Additional responsibilities as deemed necessary.

**Qualifications & Skills**

Minimum Requirements for Grade P2:

- Strong administrative, analytical and organizational skills, with a meticulous attention to detail.
- Ability to handle confidential and/or sensitive information with discretion.
- Ability to take initiative and problem solve.
- Flexibility to adjust to changes in demands, new situations, or approaches.
- Strong written and oral communication skills with the ability to communicate information clearly and tailor communication style to diverse audiences.
- Ability to bui

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