Contract Compliance Specialist

4 weeks ago

Arlington, United States Arlington County, VA Full time

**Position Information**:
**Do you have a passion for supporting local governments with your contract management skills? Do you enjoy working with others who are passionate about parks and natural resources?**

The Department of Parks and Recreation (DPR) is seeking a **Contract Compliance Specialist** to provide contract development, compliance, and management, and oversight for the Parks & Natural Resources Division (PNR). Responsibilities include developing and revising specifications for new and existing contracts, maintaining detailed contract compliance, and accounting records for auditing purposes, participating in the selection of supply vendors and service contractors, developing and monitoring performance measures, and creating and maintaining the accompanying program reports and records.

**Major Job Duties**:

- Administering contracts for project, program and/or services, including landscaping and maintenance;
- Communicating with the public and private sector to identify problems, including explaining County policies, and existing contracts;
- Coordinating contractual services with or for other County agencies;
- Exchanging project related information with DPR Supervisors, Contractors, Park Managers, and other agencies;
- Monitoring and approving payments of invoices and assisting with developing requisitions and purchase orders;
- Scheduling site inspections, maintaining contract inspection records and reports, and investigating contract complaints;
- Training staff and providing assistance regarding the use of Cartegraph, DPR’s work order management system, PRISM, and the County’s financial management system;
- Monitoring the division's motor vehicle fleet and acting as liaison with the Equipment Bureau and Occupational Health;
- Supporting emergency weather events, maintaining records, and ensuring accurate timekeeping; and
- Performing other job-related duties as assigned.

**Selection Criteria**:
**Minimum Requirements**:

- Bachelor's degree in Public/Business Administration or related field, and
- Some experience in administring contracts for, parks and recreation, maintenance operations, landscaping

**Substitution**:Additional qualifying experience may substitute for the education requirement on a year-for-year basis.

- Managing contracts in parks and recreation, sports management, landscaping, trades management or a related field;
- Computerized work order systems, such as Cartegraph;
- Using Microsoft Word and Excel to develop spreadsheets and write reports;
- Previous experience with GIS mapping; and/or
- Creating and reading work layout documents.

**Special Requirements**:
Successful applicants must possess (or obtain by the time of appointment) and maintain a valid driver's license while employed in this position.

A pre-employment criminal records check may be conducted. It may include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You may be required to sign a release authorizing the County to obtain your background information.

Work is performed throughout the Arlington County Park system, including outdoor work performed in all types of weather conditions.

**Additional Information**:
**Work hours**: Monday - Friday, 7:00 a.m. to 4:00 p.m.
- May be required to work evening and weekend hours.
- Must be available for callback and holdover in emergency situations including those that are weather related.
- Teleworking offered 1 to 2 days a week depending on departmental needs.
- This position is considered essential and is required to report to work in the event of emergencies.

The official job title of this position is Management Specialist.
As an Employer of Choice, Arlington County offers a generous benefits package. For more information,.

LI-Hybrid

The examination process for this position may include: (1) training and experience evaluation; (2) written and oral examination; (3) personal interview; (4) performance test/work sample; and/or (5) physical examination.

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