Coordinator of Real Estate and Facilities

4 weeks ago

Melville, United States Catholic Health Full time

Under the direction of the Sr. VP Real Estate & Facility Administration, the Coordinator of Real Estate and Facilities Administration is responsible for maintaining the overall database of leases and owned properties. Manages, plans, organizes and evaluates the daily operations of real estate transactions including; acquisitions, dispositions, leases, licenses, sessions agreements, development agreements, and zoning lot development agreements This position requires close collaboration with system wide leadership in the areas of lease administration, project planning, architecture, and project management.

**DUTIES/RESPONSIBILITIES**:

- Facilitate real estate searches with Catholic Health real estate partner, Colliers, and establish favorable terms for CHS;
- Performs ongoing inspections of current and potential spaces to be leased.
- Review meeting minutes for Real Estate Management Meeting provided by legal.
- Provide early inspections of physician acquisition practices. Grade all sites requested and identify further real estate due diligence needs.
- Follows up on any business related lease items that require negotiation to ensure there is closure associated with the transaction and/or renewal.
- Develops current state analysis of ambulatory real estate including grade of site, lease expiration dates and annual expense, using Colliers database.
- Coordinates getting measurements required for session or other leases to legal with Real Estate Department.
- Facilitate providing information for session agreements.
- Grade real estate leased and owned properties to help inform strategic real estate optimization and ambulatory consolidation efforts
- Maintain real estate pending projects log
- Participate in tracking the Negotiation of complex lease agreements for the purchase, lease, sublease and sale of office, warehouse, and other property required by the organization
- Track transactional due diligence process, including environmental, land use, and other factors
- Assists in supporting site selection process, including working with brokers, internal stakeholders, attorneys, and consultants
- Supports and tracks the preparation of term sheets, leases, and other business agreements
- Partners with project teams, which may include internal partners, architects, attorneys and other professionals; oversees the development, coordination, integration, communication, implementation, and performance of operating policies and procedures
- Performs regular inspections of the properties to assess the need for maintenance and capital improvements
- Recommends specific maintenance and repair actions in order to maintain and upgrade the condition of the properties
- Handles all tenant inquiries by telephone, in person, or through written correspondence
- Keeps a log of all real estate related inquiries, tracks responsible party for resolution of item and ensures item is closed out or has a written response to the item within 30 calendar days.
- Performs quality assurance/quality control on Colliers database of lease information
- Supports ensuring utilities, sign offs of buildings and documentation associated with buildings are appropriately filed and accessible for project team members.
- Develops real estate related power point presentations
- Assists with other office related duties as required

**POSITION REQUIREMENTS AND QUALIFICATIONS**:
**Education**:

- Bachelor's Degree in Real Estate, Business or Facilities Management required, or equivalent combination of education and related experience. Real estate license a plus.

**Skills**:

- Ability to work independently and be self-motivated
- Must have a current driver's license and an acceptable driving record
- Strong negotiating capability
- Able to coordinate multiple projects simultaneously
- Ability to communicate with physicians and a wide range of other personnel
- 3-4 years real estate experience with focus in portfolio management and lease negotiation and document preparation preferred
- Knowledge of medical office building operations and an understanding of medical practice operations
- Proven ability in the following areas: strategic thinking, problem solving, decision-making, negotiating and relationship management
- Strong interpersonal, verbal, and written communication skills
- Advance knowledge of Microsoft Office, including Word, Excel, Power Point, and Outlook
- Strong organizational skills

**Physical Requirements**:

- The ability to walk and negotiate buildings, spaces and houses without assistance or reasonable accommodation

**Experience**:

- 3-4 years of relevant experience
- Proficient in managing spreadsheets and databases
- Healthcare experience preferred

At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.

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