Office Assistant
1 month ago
**THE COMPANY**
Silvus **StreamCaster ** radios are being rapidly adopted by customers all over the world ranging from the U.S. and Allied Nations Departments of Defense to International, Federal, State, and Local Law Enforcement agencies, all the way to the Superbowl, Grammys, and industry-leading drone, robot, and other unmanned systems manufacturers.
**Would you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of **_"Keeping Our Heroes Connected"_**?**
Silvus' rapid growth is fueled by a focus on research and innovation and a team of the most passionate, skilled and creative thinking individuals. _If you are looking for a fulfilling experience, you owe it to yourself to learn how Silvus can be the next chapter of your career._
**THE OPPORTUNITY**
Silvus is looking for a full-time **Office Assistant** to provide support for the front desk reception area and maintain/order food, snacks, beverages, and supplies for all company break rooms. The **Office Assistant **will report to the Human Resources Manager. This position is full-time, on-site daily, Monday through Friday. The location for this role is Silvus Technologies' HQ in the heart of vibrant West LA.
The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.
**ROLE AND RESPONSIBILITIES**
- Primary responsibility is to monitor and maintain supplies for the office as well as daily stocking and routine ordering of snacks, beverages, and supplies for multiple break rooms across the company.
- Support the front desk reception area and help oversee the office environment.
- Responsible for weekly set up of office lunches and monthly birthday celebrations; assist with other event planning as requested.
- Receive, sort, and distribute incoming mail and packages; prepare outgoing mail for distribution.
- Keep the office area clean and tidy.
- Maintain office filing and storage systems, which includes faxing, scanning, and copying documents.
- Work with the Office Coordinator to greet visitors and follow security protocol, directing guests to the correct staff member.
- Work with the Office Coordinator to answer phones and transfer to the appropriate staff member; take and distribute accurate messages.
- Follow visitor protocol and process visitor request forms.
- Assist with documentation and logging (data entry) activities.
- Support teams with various administrative tasks.
- Be supportive of the Office Coordinator with the following tasks as needed or when out of the office:
- Manage office tasks and communications.
- Coordinate and organize appointments, meetings, and travel arrangements for staff.
- Coordinate and maintain staff administrative records such as internal employee badges and keycards, parking, as well as all directories and seating charts.
- Type documents, reports, and correspondence.
- As necessary, performs other related duties of which the above are representative.
**REQUIRED QUALIFICATIONS**
- High School Diploma or GED.
- Organizational skills and ability to prioritize.
- Attention to detail, accuracy, flexibility, reliability, teamwork.
- Understanding and commitment to customer service with a high emphasis on professionalism and a positive, user-friendly attitude.
- Excellent verbal and written communication skills.
- Prior experience in a fast-paced office environment, experiencing meeting multiple deadlines.
- Rare local travel, as required by Silvus.
**PREFERRED KNOWLEDGE SKILLS AND ABILITIES**
- Highly proficient in Google Suite and MS Office (Excel, Word, PowerPoint).
- Demonstrate critical thinking, initiative, and problem-solving ability.
- Ability to maintain confidentiality.
- Collaborative spirit, committed to team success.
**WORKING CONDITIONS & PHYSICAL REQUIREMENTS**
- Extended periods sitting at the front desk.
- Ability to regularly lift and carry up to 25 lbs.
- Walking/Moving around multiple floors and offices.
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