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Office Manager

1 month ago

Lorton, United States Alutiiq, LLC Full time

**Job Description**:
Role and Responsibilities
- Responsible for assisting with all functions from cradle to grave of the onboarding and our. processing of personnel through Alutiiq corporate, DoS (OBO) and IMAP leadership.
- Establish and maintain personnel files for all IMAP employees (i.e. Employee certifications, etc.)
- Schedule and monitor all DoS and Corporate Training on a recurring basis for all IMAP personnel.
- Maintain update, distribute recurring reports, schedules, and memos (i.e. contact roaster)
- Establish and maintain contractual documentation, presentations, organizational charts, and reporting on a weekly, bi-weekly and monthly basis.
- Draft and distribute meeting minutes on an as needed basis.
- Organize and maintain all office shared drives, mailboxes, and software systems.
- Help with developing and implementing administrative systems and/or processes.
- Coordinates appointments and schedules and manages staff and contract calendars.
- Manages and monitors filing systems and office supplies, maintains IT infrastructure, and keeps inventory of orders.
- Plans all in-house or off-site activities for IMAP as needed.
- Keeps management informed by reviewing and analyzing special reports, projects, summarizing information and identifying trends.
- Ensure timely and accurate customer service and communication.
- Other duties as assigned to support management and the IMAP contract.

**Deliverables (Not limited to)**:
1. Contact Roster

2. Weekly Updates

3. Meeting Minutes

4. Building Supplies

5. Status Reports for Onboarding/Out Processing

6. Personnel Files

**Job Requirements**:

- High School Diploma;
- 2 to 4 years of corporate level experience as an administrative assistant or office manager (or equivalent role);
- Must have a good understanding and ability to use Microsoft Office Suites (i.e Excel, Teams);
- Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, among other tasks with mínimal supervision;
- Strong organizational skills, prioritization skills, and the ability to multitask to complete a wide variety of tasks;
- Flexibility to adapt to new tasks, manage challenges, and company changes as they arise;
- Strong interpersonal skills to interact with all company employees and leadership;
- Strong attention to detail;
- Ability to obtain and maintain a Secret Clearance, at minimum.

**Preferred Skills**
- Excellent oral and written communication skills.
- Some experience working with a government contractor, government (civilian or military) security, and/or with a level of interaction with various government agencies.
- An individual who thrives in a person-to-person environment and has a personable disposition.

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