Legal Secretary

**This position will be posted from April 29, 2024 to May 10, 2024 by 4:00pm.**

**Basic Purpose of Position**:
Perform the duties of secretarial, administrative and clerical support to the Office of General Counsel. This position requires a professional individual with excellent technical and interpersonal skills who is service oriented, tactful, persuasive, and has the ability to meet project timelines and maintains confidentiality appropriate to the position.

**Qualifications**:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Authority will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.

**Major Responsibilities and Duties**

**DESCRIPTION OF TASK**:
1.

Provides administrative, secretarial, clerical, research, reporting time and payroll maintenance services to the Office of General Counsel, Corporate Secretary and Claims Administration, including but not limited to carrying out tasks without supervision, drafting and typing correspondence, opening and maintaining files, conducting research, assembling materials for reports and creating reports, ordering office supplies and equipment, completing claim forms and filing them and working with electronic matter management programs.

2.

Drafts correspondence, reports, and other documents independently, provided that appropriate training and instruction has been given.

3.

Works with legal staff to assist them in carrying out their obligations and duties. Assists in preparing and filing of pleadings for courts in New Jersey and Pennsylvania for Litigation, Workers Compensation claims, and property damage claims.

4.

Works cooperatively with all members of the Office of General Counsel, and particularly with other secretarial and clerical staff. Interacts courteously with other employees at all levels and with outside counsel and other visitors.

5.

Assists in reviewing invoices for legal services received by the Department and in processing these for payment

6.

Assists in purchasing and procurement activities including using the Authority’s Enterprise Resource Planning (SAP or its equivalent). Prepares necessary paperwork for monthly reports, ordering of supplies, and office equipment maintenance without supervision after receiving appropriate training.

7.

Performs file organization and management.

8.

Manages time sheets, expense records and payroll records as required; assists in receiving, logging and distributing mail.

9.

Interacts, discusses and provides information with Chiefs, Deputies and other management regarding status of claims, investigations, Summary Statements and Resolutions, and other matters handled by the Office of General Counsel.

10.

Arranges attendance at seminars, and conferences.

11.

Performs other related duties as required and assigned, including working with Corporate Secretary or Claims Administration as required.

12.

Assists in maintaining a safe and secure work environment by participating in required training, recognizing and reporting hazards and suspicious activity, and using all required personal protective equipment.

**Core Value Competencies**

**Safety**: We promote safety in all we do. Our commitment to the safety of our customers and employees is paramount.

**Integrity**: We are committed to the highest level of ethical conduct, personally and corporately. We accomplish this by being open and honest, and by meeting our commitments to each other, our customers and our region.

**Customer Service**: We deliver the best, highest quality service to our customers because they are our primary concern. We provide quality service by focusing on both internal and external customers.

**Quality**: We value and recognize quality performance and strive for the highest quality in all we do. We accomplish this by monitoring our work, systems and processes and taking action to ensure that they meet or exceed standards.

**Teamwork**: We work as a team. We encourage our employees to develop and contribute their talents cooperatively. When one of us succeeds, we all succeed. Effective teamwork includes working cooperatively with others as part of a team
- as opposed to working individually or competitively
- to accomplish shared objectives.

**Communication**: We encourage communication in and between all parts of our Authority because we believe the free exchange of information is vital to unity, effectiveness and service among our employees, and to our customers and the region we serve. We are committed to delivering clear, effective communications and taking responsibility for understanding