Business Management Officer

1 month ago

Warwick, United States State of Rhode Island Full time

**Class Definition**:
**GENERAL STATEMENT OF DUTIES**:Within a large state department or agency, to assist a superior in the supervision, control and direction of the business management and nonmedical services; or, within a small state department or agency, to be responsible for the supervision, control and direction of such services; and to do related work as required.

**SUPERVISION RECEIVED**: Works under the general supervision of a superior with considerable latitude for the exercise of independent judgement and initiative; objectives and policies are determined in consultation with a superior or reviewed by the superior on their inception; work is appraised by results accomplished and is usually completed independently.

**SUPERVISION EXERCISED**:Exercises administrative control and direct supervision and review over a subordinate staff engaged in such services and, within the limits established by a superior, interprets policies and coordinates the plans and objectives of such services; or, assists a superior in such supervisory functions at a large state institution.

**Illustrative Examples of Work Performed**:
Within a large state department or agency,

To assist a superior in the supervision of the business management and nonmedical services; or, within a small state department or agency,

To be responsible for the supervision, control and direction of such services (including such functions as fiscal control, payroll, personnel, purchasing, storekeeping, dietary and food preparation, housekeeping, laundry, building and grounds maintenance, and central office clerical and other related business management functions).

To be responsible for assisting a superior in the preparation and presentation of the departmental budget; and to be responsible for its day-to-day execution and control.

To assist a superior in the formulation of policies, plans and objectives connected with the administration of the business management services of the department or agency.

To plan and supervise the work of the central office clerical service including the maintenance and control of centralized files and records including financial records and accounts as may be required.

To supervise the maintenance of personnel and payroll records and to consult with and advise subordinate staff responsible for the personnel functions of the department or agency on various personnel matters and problems.

To be responsible for the procurement activities of the department or agency including the preparation and approval of requisitions for materials, equipment, supplies and services; and to direct the maintenance of an inventory control system for such materials, equipment and supplies.

To have administrative responsibility for the supervision and direction of general and routine maintenance and repair requirements for the department’s or agency’s, and, as required, to contact and arrange with the appropriate parties for all major maintenance and repair service requirements.

To consult with and advise subordinate unit heads in the business management and support service areas concerning the interpretation and explanation of departmental or agency policies, plans, objectives, rules and regulations.

To consult with the directors of various programs at the department or agency concerning the availability of funds for the procurement of supplies and equipment; and, as required, to participate in conferences with a superior and such directors concerning the need for additional funds and/or the expenditure of allocated funds for such purposes.

To prepare regular and special reports, as required, to insure the efficiency and economy of the business management services at the department or agency.

To do related work as required.

**Required Qualifications for Appointment**:
**EDUCATION AND EXPERIENCE**:
Education: Such as may have been gained through: graduation from a college of recognized standing with specialization in business administration; and
Experience: Such as may have been gained through: employment in a supervisory capacity involving the operation and direction of business management services and activities.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

**Supplemental Information**:

- A working proficiency in a Windows environment, including Word, Excel, Outlook and a proficiency in current maintenance management software programs; good communication skills both written and oral; and related capacities and abilities desired.
- Experience/knowledge working in an office of administrative professionals preferred.

To provide adequate staffing level and administrative help to accommodate the needs within the Division of Highway Maintenance Administration Office.

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