Administrative Coordinator
3 weeks ago
Position Information
**Position Number**
- 00195W**Position Title**
- Administrative Coordinator (Biology)**Employment Category**
- Full Time Operational**Location**
- William & Mary**Department**
- 3KE110 Biology Dept**Unit Mission Statement**
- The Department of Biology is committed to excellence in research and teaching in the integrative life sciences, from molecules to ecosystems. Our goal is the development of well-trained biologists and scientifically literate citizens. The Faculty of teacher-scholars does innovative research and collaborates with undergraduate and graduate students to foster critical thinking, professional skills, and intellectual independence. These goals are met, in part, by actively promoting opportunities for students to conduct original research that advances science. The Faculty values diversity, collegiality, and the pursuit of academic connections across disciplines. We place a priority on being accessible to students and colleagues. The Department strives to create an inclusive and nurturing environment for student and faculty development that encourages outreach and participation in the College, local, and professional communities.**Position Summary**- Administrative support for the department chair, director of graduate studies, faculty, and office to include ordering supplies, distributing mail, coordinating travel logistics and reimbursements, and assisting with department communications.
- Serving as first point of contact for office visitors, students and faculty in person and by telephone and assist to answer or refer inquiries.
- Arranging and coordinating program meetings, colloquiums, lectures, guests, and special events to include catering, logistics, and agenda.
- Liaising with multiple units on campus such as Accounts Payable, Dean of Arts & Sciences Office, Human Resources, Procurement, Student Financial Aid, and the Office of Sponsored Programs to facilitate processing of transactions and procurement of equipment and services.
- Providing records management services for the unit, program, and student records in compliance with retention guidelines.
- Administrative and Faculty Personnel Services to include facilitating recruitment and hiring processes, faculty appointments, and processes for merit review, promotion and tenure while ensuring compliance with all applicable policies and procedures.
- Supporting the unit’s communications program to include ongoing website and electronic media content updates.
**Conditions of Employment**
- Occasional evening and weekend work required, i.e., during open house, commencement, home coming, lectures, special events, etc.-
**Essential Designation**
- No**FLSA**
- Non-Exempt**Position Restricted?**
- No, this is a continuing E&G funded position**Position Term**
- 12 month - Continuing**Position Months**
- Faculty or Staff: 12 month**Required Qualifications**
- High School graduate or equivalent
- Working knowledge of administrative and office support functions, office equipment, and office management, including practices, protocol, and customer-service etiquette.
- Demonstrated proficiency in computer skills to include Internet browsers and Microsoft Office: Word, Excel, PowerPoint, and Outlook
- Some knowledge of general employment/hiring practices and procedures
- Working knowledge of fiscal administration and general accounting practices and procedures, as well as tracking and projecting expenditures.
- Demonstrated experience in customer service with ability to communicate effectively, both verbally and in writing, and disseminate information effectively with a diverse population of faculty, staff, and students.
**Preferred Qualifications**
- Bachelor’s degree from an accredited institution or an equivalent amount of education and experience
- Experience working in a higher education office environment
- Some knowledge of general hiring practices and procedures
- Familiarity with personnel processes for instructional faculty (i.e., promotion, tenure review, merit, etc.)
- Prior fiscal administration experience
- Experienced in creating and maintaining content for web pages, social and other communication platforms such as Cascade, Blackboard and Outlook, group calendars, and/or listservs.
**Is the position remote work eligible?**
- Hybrid (works remotely at least 1 day per week but not full-time)**Remote Work Disclaimer**Advertised Pay Range**
- Up to $43,600, commensurate with experience**Advertised Pay Range Statement**
**University Salary Range**
- U05**Benefits Summary Statement**
- William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).-
**Job Open Date**
- 05/10/2024**Review Begin Date**
**Job Close Date**
- 05/24/2024**Open Until Filled**
- No**Special Applicati
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