Project Manager 2

1 month ago

Albany, United States Parks, Recreation & Historic Preservation, Office of Full time

**BACKGROUND AND OVERVIEW**:
The Innovation team is modernizing New York’s state parks and historic sites by using technology to make the Parks experience more enjoyable and efficient for both visitors and staff. Our goal is to not just deploy technology, but to help the agency rethink the way that it does business in order to most effectively and efficiently serve our patrons.

The Project Manager 2, SG-23 will work collaboratively with the Innovation team and Agency staff to ensure that the team’s initiatives are implemented smoothly and meet regional, park, and program needs. In addition to other project objectives, the Project Manager 2 will play a key role in updating and maintaining the Cultural Resources Information System (CRIS).

CRIS is an online GIS-based system that provides workflow management, project archive record keeping, and the statewide inventory of historic and archaeological resources for all Division of Historic Preservation (DHP), also known as the State Historic Preservation Office (SHPO), and its program areas. CRIS is used internally by DHP and other Agency employees and externally with over 10,000 registered users among federal, state, and local government partners, nonprofits and the general public. It must therefore meet the needs of both of specialized users and those who are new to DHP programs.

Launched in 2014, CRIS was designed and built in collaboration with an outside vendor. The system has exceeded its expected service life. As a server-based technology, its reliability must be sustained to avoid service disruption and to maintain program delivery for the agency. The Project Manager 2 will be key to performing this critical work.

**DUTIES AND RESPONSIBILITIES**:

- Directly manage the update of the Cultural Resource Information System and ensure the progress and completion of that update.
- Prepare and manage a Project Management Plan, including but not limited to, scope statement, schedule, budget, quality plan, project staffing, procurement, risks, contingencies, issues and communication plan, and other project management tools as appropriate to the project.
- Coordinate with Subject Matter Experts, Business Analysts, ITS, and Fiscal Management staff.
- Identify and schedule project deliverables, milestones and required tasks.
- Deliver resources necessary for project completion.
- Direct and coordinate activities of project resources to ensure project progresses on schedule and within budget.
- Prepare and deliver executive-level documents including presentations, proposals, and training materials, as well as to facilitate communications with stakeholder groups at all levels.
- Track project performance to ensure goals are being met.
- Identify and mitigate project risks; escalate and resolve issues impacting project success.
- Work closely with the agency procurement team, ITS, other internal bureaus, and third-party vendors, as needed.
- Identify and maintain project critical path and contingencies.
- Contribute to and participate in other agency initiatives as requested, such as the drafting of Requests for Proposal, internal agency planning processes, and strategic negotiation with outside vendors.
- Facilitate projects by defining agendas and running meetings.
- Perform other duties as assigned.

**MINIMUM QUALIFICATIONS**:
**HELPS Appointment**: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). *Additional information is provided further below.

**Either 1.** seven years of project management experience which must include planning and at least three other of the management process groups: origination (including governance/work intake, portfolio management, capacity/demand planning); initiating; executing; controlling; and closing. This experience must include the development of significant project management deliverables such as scope statements, schedules, budgets, quality plans, risks plans, and communications plans;
**Or 2.** an associate's degree and five years of the required experience as described in option 1 for No. 26-585;
**Or 3.** a bachelor's degree and three years of the required experience described in option 1 for No. 26-585;
**Or 4.** a master's degree and two years of the required experience as described in option 1 for No. 26-585;
**Or 5.** current certification from the Project Management Institute as a Certified Associate in Project Management (CAPM) and five years of the required experience as described in option 1 for exam No. 26-585;
**Or 6.** current certification from the Project Management Institute as a Project Management Professional (PMP); or Program Management Professional (PgMP); or Portfolio Management Professional (PfMP).

**OPERATING NEEDS**:

- Is able to focus on tracking project deliverables, maintaining project budgets, managing procurements, maintaining vendor relationships, managing stakeholder relationships, and tracking and resolving project risks and issues us

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