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Payroll Manager

4 months ago

Watertown, United States Watertown Public Schools Full time

**Position**:Payroll Manager

**Department**: Finance and Operations

**Location**: Watertown Public Schools

**Reports To**: Director of Finance and Operations
**Affiliation**: Non-Aligned

**Salary range**: $83,000-$87,000

**Hours**: 40 hours per week excluding unpaid lunch period

**SUMMARY**: Assists the Director of Finance & Operations and Assistant Business Manager in the management of school financial resources and supports the District staff by ensuring timely and accurate processing of payroll, coordination of benefit deductions, and compliance with all applicable laws and regulations. Ensures payroll and financial standards are met. The Payroll Manager is privy to a substantial amount of confidential and sensitive information and must maintain confidentiality at all times.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:

- The essential functions or duties listed below are illustrations of the type of work that is performed and is not an exhaustive list of the duties performed by the person in this position. The omission of specific statements of duties does not exclude them from the position. Other duties may be assigned._
- Manage and administer District payroll function to ensure that staff are paid accurately and in a timely manner
- Plan and manage payroll-related projects
- Verify time records, make appropriate correcting entries prior to processing
- Reconcile payroll budget accounts to actual payroll; identify source of discrepancies and prepare correcting journal entries for approval
- Assist with collective bargaining calculations related to pay, benefits and contract language - must maintain strict confidentiality
- Assist with development of annual compensation budget
- Maintain employee data in payroll system
- Work with Human Resources to ensure coordination of staff transactions which often includes confidential and sensitive information such as termination information, workers comp and medical information, personal and personnel issues and legal issues
- Develop annual pay schedules and distribute
- Communicate payroll information to staff
- Prepare payroll deduction reports and submit in a timely manner and in accordance with legal and regulatory requirements (ex. 403b plans and mandatory retirement plans).
- Ensure compliance with payroll laws and regulations
- Maintain salary data, prepare pro-rated salary calculations, retro-active pay calculations, and leave of absence salary calculations
- Assist in development of policies
- Assist with selection of approved vendors for 403b and 457 plans and distribute annual notices of eligibility
- Be knowledgeable about and monitor compliance with federal labor laws including FMLA
- Liaises with city wide Finance office to coordinate and complete payroll-related transactions and share/receive information - some information may be sensitive and confidential
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmark state-of-the-art practices; participate in professional societies
- Train team members on new or enhanced operations, procedures and policies about payroll
- Cover for team members in back-up role for vacation and/or high-volume work efforts
- Approve and release manual off-cycle check payments
- Contribute to the preparation of the annual DESE End of Year Financial Report
- Provides day to day instruction to school staff and department Administrative Assistants about payroll issues
- May be required to assist in Human Resources office during heavy workload periods - _highly_ confidential and sensitive information

**REQUIRED KNOWLEDGE, SKILLS & ABILITIES**
- Demonstrated knowledge of state and federal payroll, wage, and hour laws including but not limited to the Fair Labor Standards Act, Massachusetts Wage and Hour Act, and the Family and Medical Leave Act
- Strong customer service and problem resolution/de-escalation skills
- Strong managerial skills and interpersonal skills
- Strong organization and time management skills
- Attention to detail, strong reconciliation skills
- Strong written and verbal communication skills; appropriately communicates with all levels of customers from support staff to school and district administrators
- Ability to adapt to changing environment and support multiple clients
- Ability to analyze/interpret data and take appropriate action
- Ability & interest in training other team members
- Strong technology, data management, mathematical, and analytical skills and abilities
- Ability to develop and maintain positive relationships with all staff, accept responsibility for errors, and demonstrate empathy in interactions with challenging staff
- Adaptable, flexible, willing to embrace change

**EDUCATION/EXPERIENCE**:

- Associate’s Degree in Business Administration, Accounting or Finance - preferred but not required
- Any equivalent combination of skills and experience as the Superintendent and Di