Admin Officer

1 week ago

Los Angeles, United States UCLA Full time

UCLA is ranked as one of the world’s best public higher education institutions.-
- The Administrative Officer provides general administrative and financial support to the Chair, faculty, staff, and students in the Department of Communication. Responsible for placing purchase orders, submitting invoices for payment, making travel arrangements, and processing reimbursements. Oversees planning and implementation of all departmental events, workshops, talks, and conferences. Coordinates faculty recruitment activities. Develops project and event budgets and keeps track of balances and expenses. Responsible for front office reception and serves as a first point of contact for department visitors. Duties include purchasing of office supplies, ordering of textbooks, placing audio-visual requests with OID, conference room scheduling, requesting facilities services, processing mail, and maintenance of copiers. Serves as the department Parking Coordinator, Emergency Coordinator, and manages equipment inventory. Administers special projects for the Department Chair, Manager, and Student Affairs Officers. Performs other duties as assigned.**Salary & Compensation**
- UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

**Qualifications**
- Skill to organize and prioritize various administrative tasks, meet established deadlines, and work accurately and effectively with a high volume of detailed work in an environment of fluctuating workloads, and frequent interruptions. (required)
- Demonstrated excellent interpersonal, verbal, and written communication skills to interact effectively and diplomatically with faculty, university administrators, staff, students, and off-campus professionals. (required)
- Communication skills to accurately convey information and university regulations, policies, and procedures to students, faculty, administrators, and the public. (required)
- Skill in working independently and following through on assignments with mínimal supervision. (required)
- Interpersonal skills to establish and maintain positive working relationships with faculty, administrators, staff, and students; ability to work as a team player. (required)
- Skill in dealing with confidential matters with tact and sensitivity. Ability to maintain composure when encountering opposition, insensibility, or hostility. (required)
- Demonstrated writing skills to prepare concise, logical, effective, and grammatically correct business correspondence and reports. Knowledge of standard English grammar, punctuation, prose style, and correspondence. (required)
- Strong working knowledge of personal computers and software such as MS Office Suite; WordPress; Google Sheets and Forms. (required)
- Knowledge of or ability to learn university policies, procedures, and on-line systems such as BruinBuy Plus and Concur. (preferred)
- Demonstrated skill in event planning. Ability to coordinate the logistics, plan, and implement small to large-scale events. (required)
- Ability and willingness to move and rearrange tables and chairs, and to work some weekends and evenings when departmental events take place. (required)

**Education, Licenses, Certifications & Personal Affiliations**
- Bachelor's Degree Bachelor's degree in related area and/or equivalent experience/training (required)

**Special Conditions for Employment**
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
- Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

**Schedule**

Monday - Thursday 8:00am to 4:30pm (occasional evenings, and one Sunday in June for Commencement)
- **Union/Policy Covered**

CX-Clerical & Allied Services
- **Complete Position Description**

Apply

**Campus Requisition #**:
3282

**UC Payroll Title**:
ADMIN OFCR 2 CX

**Department**:
DEPARTMENT OF COMMUNICATION

**Appointment Type**:
2 - Staff: Career

**Budgeted Pay Scale**:
$29.94 - $35.00
- **Full Salary Range**:
USD $29.94/Hr. - USD $47.76/Hr.

**Remote/Hybrid Eligibility**:
No

**Department Location**:
345 Portola Plz Communication Studies

**Total Openings**:
1

**Full or Part Time**:
PART_TIME

  • Office Admin

    5 days ago

    Los Angeles, United States Kessler Plumbing and Heating Full time

    We are a small business looking for a new Office Admin to administer all office related business activities under the supervision of a Director of Administration. The daily duties include: - Answering the phone and scheduling customer visits. Ex: a customer calls with a leaking kitchen faucet and we get the information from them to schedule a plumber to...

  • Assistant Operations Admin Officer

    1 month ago

    Los Angeles, United States OP Bancorp Full time

    The Assistant Operations Admin Officer will assist the Operations Admin Officer III in handling daily operations workflow and branch support to maintain system integrity, compliance requirements, and client satisfaction. Responsible for building and maintaining relationships with internal and external customers while providing exemplary customer service....

  • Assistant Operations Admin Officer

    2 weeks ago

    Los Angeles, United States Open Bank Full time

    The Assistant Operations Admin Officer will assist the Operations Admin Officer III in handling daily operations workflow and branch support to maintain system integrity, compliance requirements, and client satisfaction. Responsible for building and maintaining relationships with internal and external customers while providing exemplary customer service....

  • Assistant Operations Admin Officer

    3 weeks ago

    Los Angeles, United States OP Bancorp Full time

    The Assistant Operations Admin Officer will assist the Operations Admin Officer III in handling daily operations workflow and branch support to maintain system integrity, compliance requirements, and client satisfaction. Responsible for building and maintaining relationships with internal and external customers while providing exemplary customer service....

  • Operations Admin Officer I

    1 month ago

    Los Angeles, United States OP Bancorp Full time

    The Operations Admin Officer I will assist the Operations Admin Officer III in handling daily operations workflow and branch support to maintain system integrity, compliance requirements, and client satisfaction. Responsible for building and maintaining relationships with internal and external customers while providing exemplary customer service. Daily...

  • Operations Admin Officer I

    1 week ago

    Los Angeles, United States Open Bank Full time

    The Operations Admin Officer I will assist the Operations Admin Officer III in handling daily operations workflow and branch support to maintain system integrity, compliance requirements, and client satisfaction. Responsible for building and maintaining relationships with internal and external customers while providing exemplary customer service. Daily...

  • Operations Admin Officer I

    3 weeks ago

    Los Angeles, United States OP Bancorp Full time

    The Operations Admin Officer I will assist the Operations Admin Officer III in handling daily operations workflow and branch support to maintain system integrity, compliance requirements, and client satisfaction. Responsible for building and maintaining relationships with internal and external customers while providing exemplary customer service. Daily...

  • Operations Admin Officer I

    3 weeks ago

    Los Angeles, United States Op Bancorp Full time

    We are currently seeking a bilingual Operations Admin Officer I fluent in both English and Korean to join our team. The Operations Admin Officer I will assist in handling daily operations workflow and branch support to maintain system integrity, compliance requirements, and client satisfaction. Responsible for building and maintaining relationships with...

  • Assistant Operations Admin Officer

    7 days ago

    Los Angeles, California, United States OP Bancorp Full time

    The Assistant Operations Admin Officer will assist the Operations Admin Officer III in handling daily operations workflow and branch support to maintain system integrity, compliance requirements, and client satisfaction. Responsible for building and maintaining relationships with internal and external customers while providing exemplary customer service....

  • Operations Admin Officer I

    1 month ago

    Los Angeles, United States Open Bank Full time

    Job DescriptionJob DescriptionThe Operations Admin Officer I will assist the Operations Admin Officer III in handling daily operations workflow and branch support to maintain system integrity, compliance requirements, and client satisfaction. Responsible for building and maintaining relationships with internal and external customers while providing exemplary...

  • Operations Admin Officer I

    1 month ago

    Los Angeles, United States Open Bank Full time

    The Operations Admin Officer I will assist the Operations Admin Officer III in handling daily operations workflow and branch support to maintain system integrity, compliance requirements, and client satisfaction. Responsible for building and maintaining relationships with internal and external customers while providing exemplary customer service. Daily...

  • Front Office Admin

    7 days ago

    Los Angeles, California, United States UCLA Health Full time

    DescriptionThe Semel Institute for Neuroscience and Human Behavior is seeking to hire a part-time Front Office Admin to assist our Parenting and Children's Friendship Program. The Program helps elementary school children who have trouble making or keeping friends through skill building group sessions.Primary duties include: Answering and directing central...

  • Operations Admin Officer I

    4 weeks ago

    Los Angeles, United States Open Bank Full time

    Job DescriptionJob DescriptionWe are currently seeking a bilingual Operations Admin Officer I fluent in both English and Korean to join our team. The Operations Admin Officer I will assist in handling daily operations workflow and branch support to maintain system integrity, compliance requirements, and client satisfaction. Responsible for building and...

  • Operations Admin Officer I

    3 weeks ago

    Los Angeles, United States Open Bank Full time

    Job DescriptionJob DescriptionWe are currently seeking a bilingual Operations Admin Officer I fluent in both English and Korean to join our team. The Operations Admin Officer I will assist in handling daily operations workflow and branch support to maintain system integrity, compliance requirements, and client satisfaction. Responsible for building and...

  • Operations Admin Officer I

    3 weeks ago

    Los Angeles, United States Open Bank Full time

    We are currently seeking a bilingual Operations Admin Officer I fluent in both English and Korean to join our team. The Operations Admin Officer I will assist in handling daily operations workflow and branch support to maintain system integrity, compliance requirements, and client satisfaction. Responsible for building and maintaining relationships with...

  • Front Office Admin

    1 week ago

    Los Angeles, United States UCLA Health Full time

    **Description** The Semel Institute for Neuroscience and Human Behavior is seeking to hire a part-time Front Office Admin to assist our Parenting and Children’s Friendship Program. The Program helps elementary school children who have trouble making or keeping friends through skill building group sessions. Primary duties include: - Answering and...

  • Front Office Admin-peers Clinic

    2 weeks ago

    Los Angeles, United States UCLA Health Full time

    **Description** The Department of Psychiatry is seeking to hire a part-time Front Office Admin to join the UCLA PEERS Clinic. The Program for the Education and Enrichment of Relational Skills (PEERS) is a evidence-based social skills program for preschoolers, adolescents,, and young adults who are interested in developing and maintaining close...

  • Front Office Admin-PEERS Clinic

    1 month ago

    Los Angeles, United States UCLA Health Full time

    General Information Press space or enter keys to toggle section visibility Work Location: Los Angeles, USA Onsite or Remote Fixed Hybrid Work Schedule Variable shift, Monday-Friday (9am-8pm) Posted Date 05/15/2024 Salary Range: $24.57 - 34.87 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 16333 Primary Duties and...

  • Front Office Admin-PEERS Clinic

    3 weeks ago

    Los Angeles, United States UCLA Health Full time

    General Information Press space or enter keys to toggle section visibility Work Location: Los Angeles, USA Onsite or Remote Fixed Hybrid Work Schedule Variable shift, Monday-Friday (9am-8pm) Posted Date 05/15/2024 Salary Range: $24.57 - 34.87 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 16333 Primary Duties and...

  • Admin Assistant

    2 months ago

    Los Angeles, United States LH Global Consulting Full time

    Job DescriptionJob DescriptionWe are seeking an Admin Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement...