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Account Coordinator

4 months ago

Phoenix, United States JLL Full time

JLL supports the Whole You, personally and professionally.

Lead, support, and train a Facility Coordinator team. Assisting with routine work order management via Corrigo, property management operations, including procurement of property supplies and services, issuing purchase orders, and assisting with bid requests and services.

Administrative Function
Assist Operations Manager and Management Team with tactical planning for the team’s goals and objectives

Provide facility-specific assistance to the project management team as needed or requested

Manage and maintain small facility management tasks as assigned

Provide support for meetings as needed and directed

Assist with the coordination and scheduling of maintenance activities

Team Lead/People Manager
Management of Facility Coordinators within a region

Responsible for providing consistency and oversight of performance

Responsible for training

Responsible for timekeeping

Complete mandatory JLL training annually

Complete assigned Safety training as needed

Provide support to the client on any specialty requests (including but not limited to building interior/exterior, artwork, construction projects, signage)

Attend meetings as required

Conduct team meetings

Communication and Relationship Coordination
Provide general overall facility management services, including continuous monitoring of office/facilities via Corrigo

Act as an interface with client via the facility coordinator team, as needed

Ensure appropriate follow-up with team, client

Provide direction/information to vendors, facilities team, and service providers as required to ensure excellent coordination/execution of work within the client environment with mínimal disruption

Superior customer service skills and orientation

Ability to maintain professionalism at all times under challenging situations

Ability to plan and manage work under time constraints

Ability to multitask and work without direct supervision

Proficient in MS Office, and possess strong written, verbal, and people skills

Strong organizational skills and collaborative style

Compliance
Properly and effectively administer and maintain regional account storage solutions

Assist with budgetary requests, analysis, and reporting

Assist with researching, analyzing, and reporting budget variances

Any and all other duties and tasks assigned.

Education/training
Associate degree in facilities management, building, business, or other related fields

Years of relevant experience 2+ years’ experience with Facility or Property Administration Skills and knowledge

Other abilities
Must be proficient at Excel Spreadsheets and have the capability of customizing administrative reports

Certifications/licenses - N/A

Physical work requirements and work conditions - N/A

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.