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HR Coordinator
4 months ago
**Position Description**:
The HR Coordinator manages the agency's employee benefit package, agency liability, workers compensation, and unemployment insurance portfolios. The HR Coordinator provided HR support to the Executive Director, and the CCMC supervisors. The HR Coordinator is also acting office manager for the Ukiah office, and is responsible for coordinating adminstrative processes including general office support, front office reception, and records management.
The HR Coordinator has access to a variety of sensitive and confidential information. Due to the nature of the position, it is essential that the HR Coordinator be able to maintain the highest level of professional conduct, discretion, and neutrality.
**Education and Experience**:
Two years minimum HR/Management experience. Requires experience coordinating benefits, worker's compensation claims, and liability insurance, as well as overseeing administrative processes. Some college or HR certification required, with courses in human resources, and office administration.
**Required Knowledge, Skills, & Abilities**:
- Good knowledge of office management procedures and practices.
- Ability to read and interpret documents and procedure manuals.
- Strong editing, spelling and proofreading skills, and the ability to write routine reports and correspondence.
- Must be able to communicate effectively, both verbally and in writing.
- Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to use a calculator is a must.
- Demonstrates attention to detail.
- Ability to cultivate and maintain cohesive working relationships with coworkers.
- Works well in group problem solving situations.
- Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.
- Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written information.
- Computer experience required with comprehensive knowledge of Word, and Excel.
- Must be able to take direction, meet deadlines, organize work and priorities, and follow through on assignments with mínimal supervision.
**Roles and Responsibilities**:
- Manage agency liability policies.
- Employee benefits administration. Track new employees, exiting employees, and update benefit information as needed.
- Serves as Agency Safety officer & Human Resources Specialist; coordinates program and initiates staff training on safety procedures, rules, and regulations.
- Responsible for Worker's Compensation claim submission, provision of forms to staff, and follow-up.
- Maintains all personnel records and forms.
- Assists the Executive Director in maintaining and editing the Manager's Manual.
- Maintains Office Procedure Manual, Safety Manuals, and schedules Injury Prevention trainings.
- Assists the Executive Director with editing and maintaining the agency Personnel Policies and circulating amendments to staff.
- Assists the Executive Director in personnel matters/processes -- including maintaining the schedule for employee performance evaluations, ensuring that employee evaluations are completed in a timely fashion and filed in the Administrative files.
- Assists in the recruitment process, composing job descriptions, placing ads, writing announcements, scheduling interviews, administering hiring exams, sending notices to applicants, and maintaining files on applicants and recruitment.
- Assists in new employee orientation; Compiles personel packets, explains Personnel Policies and Office Procedures, etc.
- Writes official correspondence, memos, reports, contracts, and other administrative documents.
- Develops and maintains personnel and other administrative forms.
- Completes special projects as assigned by the Executive Director.
- Maintains file plans in accordance with the Document Retention Policy, and files personnel/administrative correspondence, reports and paperwork.
- Responsible for overseeing front desk and phone reception.
- Assists with contracts and billing as needed.
- The duties of this position include, but are not limited to the above responsibilities. This job description is not permanent and serves as a guideline that can normally be expected to change when appropriate.
- From time to time, employees are asked to perform duties and handle responsibilities that are not in their job descriptions. If, over the months, the new duties and responsibilities remain a significant part of the assignment, the job description is changed.
**Additional Requirements**:
- All employees must pass State and Federal Live Scan background check before the start of employment.
- All employees of Community Care must carry the minimum bodily injury liability insurance on vehicles used for work.
- Community Care is an equal opportunity employer and makes employment decisions based on merit. Agency policy prohibits unlawful discrimination based on reace
