Complex Accounting/hr Admin- Holiday Inn Columbia
4 weeks ago
**What you will be doing-**ACCOUNTING**
- Print daily statements, copy all related back-up and mail with statements as necessary.
- Accurately post City ledger payments daily. Process returned checks through City Ledger and accurately complete check
- requisition to reimburse bank.
- Clear "comp" accounts daily. Verify division/account numbers on all departments.
- Print weekly reports.
- Promptly sign for, set up account for, and accurately log advance deposits.
- Promptly research and courteously answer guest inquiries. Respond to guest inquiries with 2-4 days of receipt.
- Promptly and accurately post all charges and rebates.
- Write up banquet check log.
- Accurately calculate and log Catering/Sales breakdowns.
- Promptly audit and log missing banquet checks, immediately informing supervisor of any discrepancies.
- Accurately review and complete all credit verifications for direct bill accounts. Maintain and organize accurate direct billing file.
- Complete all no-show invoices within one (1) week of event, ensuring accounts are written off if not paid within thirty (30) days.
- Ensure all invoices and group billings over $1,000 are sent by certified mail within one (1) week of the event.
- Complete all invoicing to customers within one (1) week of event including daily statements, delinquency statements every thirty (30) days and correspondence letter.
**Human Resources**
applicant files, schedule first interviews with Director of HR or appropriate department
head. Conduct background checks and reference review when requested. Observe all
applicable employment laws.
- Efficiently and accurately sort and distribute incoming and outgoing mail and
correspondence. When appropriate, process and deposit checks according to Accounting
procedures.
- Coordinate preparation of all new hire paperwork, associate file and related card files.
Accurately prepare and distribute new hire packet, order and distribute name tags and
coordinate associate lock/locker system, while providing a courteous and welcoming
attitude for new associates. Complete all necessary documents and file accordingly.
- Accurately type memorandums, reports, policy statements, associate newsletter, associate
notifications, general correspondence, training materials, etc.
- Maintain accurate active and inactive associate personnel files and update as required.
- Collect monthly and quarterly reports; turnover report, insurance report, safety committee
meeting minutes, workers' compensation loss history report, life insurance report, mini
Human Resources/Risk Management audit, self-inspection reports to submit to Corporate
offices on a timely basis.
- Assist associates with discount guest room reservation program, as needed.
- Prepare and mail birthday cards and other associate relation items on a timely basis.
- Keep accurate files of department meetings minutes, job descriptions and job vacancy
postings.
- Maintain the Human Resources office in the absence of the Director of Human
Resources.
- Quickly and efficiently handle associate requests and/or problems which may arise.
**Requirements**:
**What we are looking for**
- Strong communication skills verbal and written
- Minimum 1 year experience in Accounting functions
- High work ethic and self-initiative
- Ability to complete complex financial accounting calculations and analysis
- Knowledge of federal, state and local employment laws and regulations
- Efficiently operate a ten-key calculator and a computer keyboard
- Strong computer skills in Microsoft Suite
- Someone who enjoys working as and being part of a team that provides great experiences for our Guests
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