Administrative Assistant/human Resources Specialist

7 days ago

Tampa, United States University of Tampa Full time

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Position Details

The Office of Human Resources at The University of Tampa has an opening for an Administrative Assistant/Human Resources Specialist. The Administrative Assistant/Human Resources Specialist reports to the Vice President for Human Resources and provides support for the department’s administrative activities, coordinating various administrative processes and projects. This position reviews and processes Human Resources forms and records, provides Human Resources services, E-verifications for new employees, and serves as a resource to employees and supervisors by answering questions and referring them to appropriate resources. Duties include maintaining office coverage at all times during normal work hours, answering phones, and providing back-up support as needed.

**Responsibilities**:
1. Serve as administrative assistant to the Vice President by providing or overseeing reception services, scheduling appointments and meetings, maintaining the Vice President's calendar; preparing and proofreading correspondence, reports, and other documents; organizing and maintaining paper and electronic filing systems; initiating recurring administrative processes; coordinating projects; and assisting in the completion of reports by researching and gathering required information and preparing reports.

2. Ensure the accuracy and completeness of information contained in University personnel records and the human resources information system database by understanding the nature and the various types of personnel actions and the associated policy compliance and processing implications.

4. Obtain equipment, services, and supplies needed by the department following University policy and procedures, utilizing the appropriate process.

5. Maintain department financial records and accounts, reconcile billing, maintain running balance of sub-accounts established within the department, and prepare financial reports for the Vice President.

6. Organize, coordinate, plan, and conduct departmental events by securing space, equipment, food, preparing invitations, announcements, agendas, materials, and packets, and overseeing the event as it occurs.

7. Assist with employment processes by creating and maintaining employee files, preparing correspondence to new hires, entering required information into database, preparing personnel action notices, providing verification of employment, verifying transcripts, and assisting new employees with processes associated with employment (including E-verify, obtaining access to network resources, arranging orientation, name tag, etc.).

8. Support the administrative business functions of the department by maintaining the department website and databases, scheduling the use of the conference room, and maintaining the security of equipment, files, and records.

9. Provide employee lists/information as needed from the HR database (birthday, hire date, phone directory, etc.).

10. Assist with job requisition/job posting processes as necessary.

11. Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.

12. Contribute to the success of the Office of Human Resources by performing other duties as assigned and assisting in other Human Resources areas as needed.

**Qualifications**:
1. Associate’s degree or two years of equivalent experience in human resources. Experience performing the duties of this job may substitute for the degree requirement on a year-for-year basis.

2. At least five years of administrative support experience. Human Resources experience preferred but not required.

3. Excellent written, oral, interpersonal, and organizational skills.

4. Ability to maintain the confidentiality of personnel actions is a must.

5. Ability to operate and troubleshoot electronic office equipment and computers.

6. Ability to establish priorities and manage time wisely.

7. Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.

8. Willingness to embrace new technologies and innovative organizational practices.

Required Attachments

1. Cover letter

2. Resume

Work Schedule

Monday-Friday, 8:30 a.m. to 5:00 p.m.

Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.

Occasional evenings and weekends may be required.

The University of Tampa offers great benefits to include:

- FREE Tuition
- Generous paid leave
- Wellness initiatives
- 100% Employer-Funded Health Reimbursement Account
- 100% Employer-Paid Short & Long Term Disability Insurance
- 100% Employer-Funded Employee Assistance Program
- Discounted On-Campus Dining Meal Plans
- FREE On-Campus Parking
- FREE Access to Campus Amenities (pool, library, campus events and more)
- Fitness Center
- Pet Insurance
- Flexible Spending Accounts
- And moreSubmission Guidelines

Background Check Requirements

Finalists may be required to submit to a criminal background c

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