Administrative Specialist

2 weeks ago

Gary, United States Apollo Technology Solutions LLC Full time

**Job Title: Administrative Specialist**
**Location: Gary, IN**
**Duration: 12 Months**
**Interview Type: Webcam only**

**Note**:

- Position has variable hours and days to include weekends.

A Local Administrative Specialist works within the clients Mobile Response Operations Mobile Teams.
- This position will serve in a designated geographical area in the client as their primary focal location.
- This position will coordinate with team members and management to assist with public health coordinated outreach and conduct of vaccine and testing locations.
- This position will be the primary individual on their team that works with all aspects regarding the registration of individuals in different designated websites to receive the appropriate testing or vaccines required by all ages of individuals.
- This position will also assist in any set up and demobilization of resources while also working with team members to track multiple resources used by the team that can differ from day to day as well as by mission type.

**Essential Duties/Responsibilities**:

- Assist in any crowd control and flow with individuals either on foot or in a vehicle.
- Demonstrate the ability to handle tracking of extremely different resources used by Mobile Response team.
- Maintain proficiency and receive routine or assigned in-person and digital training in procedures for their position.
- Assist in set up, conduct and demobilization of all sites assigned to individual.

**Job Requirements**:

- Demonstrate the ability to use all technical registration/computer systems used by team.
- Conduct self in a manner that demonstrates professional and state conduct policies and procedures.
- Complete assigned tasks by Mobile Response Lead that can change from day to day.
- Handles all changes in policy and procedures as needed.
- Demonstration good interpersonal skills vital to working with different communities.
- Ability to work with changing environments in different weather conditions, time of day or days of the week.

**Supervisory Responsibilities/Direct Reports**:

- No supervisory responsibilities of other individuals for this position Difficulty of Work: Job can require daily travel to different locations.
- Work can be conducted at different times of day.
- Work schedule is very flexible to community needs.
- Demonstrate to willingness work weekends and weekdays, changing from week to week Ability to lift items of at least 20 pounds from time to time.
- Job can be mentally straining, and individual must handle stress professionally and if in need of assistance will inform management and contractor (CAI) of this need existing.

**Responsibility**:

- Position will play a vital role in the successful and efficent conduct of activities related to the agency's mobile response operations program.
- Employee will work with external and internal partners to ensure Mobile Response Operation (MRO) teams can can conduct roles and responsibilites effectively and in a timely manner.
- The employee will work independently and with supervision to make wise decisions concerning program conduct.
- Employee will actively participate in the development and maintenance of all MRO related activities.

**Personal Work Relationships**:

- Employee reports directly to a Mobile Response Lead and conveys information as appropriate to all situations that can occur.
- Employee will be in contact with program staff within the team and section and serve as a vital member of the team.
- Employee will be a intial contact for patients when on sites.
- All relationships will be in a professional manner and be handled in a manner that follows section, division, agency and state policies and procedures.

**Physical Effort**:

- Physical strain can occur on the job.
- This will include lifting of objects 20 pounds and standing for long periods of time.
- The job can also require individuals to travel in a Mobile Unit for longer periods of time.

**Working Conditions**:

- Employees can work in all weather conditions indoor and outdoor that can occur throughout the year in Indiana.
- Must be able to work a flexible schedule including weekends and times of the day.

**Required/Desired Skills**:

- Effective written/oral communication skills
- Prior customer service experience** -Highly Desired**:

- Healthcare patient experience** -Highly Desired**:

- Prior experience working in a professional setting** -Highly Desired**:

- Prior patient registration experience.** -Highly Desired

  • Administrative Specialist

    2 weeks ago

    Gary, United States Infinite Computing Systems Full time

    **Essential Duties/Responsibilities**: - Show the ability to adapt to different community environments throughout the state of Indiana. - Assist in any crowd control and flow with individuals either on foot or in a vehicle. - Demonstrate the ability to handle tracking of extremely different resources used by Mobile Response team. - Maintain proficiency and...

  • Fiscal Specialist

    7 days ago

    Gary, United States City Of Gary Full time

    **Position**: Fiscal Specialist I **Department**: Community Development **Reports To**: Fiscal Manager **Brief Description of Duties and Responsibilities**: The Fiscal Specialist I is responsible for performing daily financial and budget functions for the department. In addition to routine budget and financial reporting duties, the Fiscal Specialist I...

  • Fiscal Specialist

    2 months ago

    Gary, United States City Of Gary Full time

    Job DescriptionJob DescriptionPosition: Fiscal Specialist IDepartment: Community DevelopmentReports To: Fiscal ManagerBrief Description of Duties and Responsibilities:The Fiscal Specialist I is responsible for performing daily financial and budget functions for the department. In addition to routine budget and financial reporting duties, the Fiscal...

  • Fiscal Specialist

    3 weeks ago

    Gary, United States City Of Gary Full time

    Job DescriptionJob DescriptionPosition: Fiscal Specialist IDepartment: Community DevelopmentReports To: Fiscal ManagerBrief Description of Duties and Responsibilities:The Fiscal Specialist I is responsible for performing daily financial and budget functions for the department. In addition to routine budget and financial reporting duties, the Fiscal...

  • Revenue Specialist

    3 weeks ago

    Gary, United States City Of Gary Full time

    **Division**: Finance** **Reports to**:The Controller**: **Status: Full Time Salary: $ 42,409.22**: **JOB DESCRIPTION**: Revenue Specialist The Revenue Specialist assists in the entry of data relating to revenue processed on a daily basis. The Specialist maintains revenue files and other financial data, used in the production of' reports, and in other work...

  • Revenue Specialist

    3 weeks ago

    Gary, United States City Of Gary Full time

    Job DescriptionJob DescriptionDivision: Finance Reports to: The ControllerStatus: Full Time Salary: $ 42,409.22JOB DESCRIPTION: Revenue SpecialistThe Revenue Specialist assists in the entry of data relating to revenue processed on a daily basis. The Specialist maintains revenue files and other financial data, used in the production of` reports, and in other...

  • Revenue Specialist

    8 hours ago

    Gary, United States City Of Gary Full time

    Job DescriptionJob DescriptionDivision: Finance Reports to: The ControllerStatus: Full Time Salary: $ 42,409.22JOB DESCRIPTION: Revenue SpecialistThe Revenue Specialist assists in the entry of data relating to revenue processed on a daily basis. The Specialist maintains revenue files and other financial data, used in the production of` reports, and in other...

  • Revenue Specialist

    3 weeks ago

    Gary, United States City Of Gary Full time

    Job DescriptionJob DescriptionDivision: Finance Reports to: The ControllerStatus: Full Time Salary: $ 42,409.22JOB DESCRIPTION: Revenue SpecialistThe Revenue Specialist assists in the entry of data relating to revenue processed on a daily basis. The Specialist maintains revenue files and other financial data, used in the production of` reports, and in other...

  • Administrative Specialist

    2 weeks ago

    Gary, United States Swanktek Full time

    **Job Requirements**: Demonstrate the ability to use all technical registration/computer systems used by team. Conduct self in a manner that demonstrates professional and state conduct policies and procedures. Complete assigned tasks by Mobile Response Lead that can change from day to day. Handles all changes in policy and procedures as...

  • Local Administrative Specialist D1

    2 weeks ago

    Gary, United States GS1 Consulting Full time

    Job Summary: **Duties**: - Serve as the primary point of contact for internal and external stakeholders - Maintain and update filing systems, databases, and records - Coordinate meetings, appointments, and travel arrangements - Assist with project coordination and follow-up on action items - Handle order entry and inventory management tasks - Perform...

  • Denial Specialist

    2 months ago

    Gary, United States Edgewater Health Full time

    Job Details Job Location : Corporate Headquarters - Gary, IN Position Type : Full Time Education Level : High School Salary Range : Undisclosed Job Shift : Day Job Category : Finance Description GENERAL DESCRIPTION: The Prior Authorization/Denial Specialist is expected to demonstrate an attitude of teamwork by creating a relationship with patient accounts,...

  • Business Support Specialist

    3 days ago

    Gary, United States American Water Full time

    Requisition ID: *[[id]] * Share Our Purpose. Be Yourself. Feel Valued. People are the heart of our business. As an American Water employee, you will be offered a competitive salary and health benefits package, along with opportunities to develop, grow, and evolve your career. Our benefits packages focus on key areas such as health & wellness, emotional &...

  • Healthcare Administrative Specialist

    2 weeks ago

    Gary, United States Devcare Solutions Full time

    Job Overview: This position will be the primary individual on their team that works with all aspects regarding the registration of individuals in different designated websites to receive the appropriate testing or vaccines required by all ages of individuals. This position will also assist in any set up and demobilization of resources while also working with...

  • Front Desk Specialist

    2 weeks ago

    Gary, United States EA Team Inc. Full time

    **Job Title: Front Desk Specialist Dis. 1** **Location** **Gary, IN 46403** **Duration: 1+ Year Contract (Possible extension)** **Travel Required** **Purpose of Position/Summary**: - A Front Desk/Local Administrative Specialist works within the client’s Mobile Response Operations Mobile Teams. - This position will serve in a designated geographical...

  • College and Career Readiness Specialist

    3 weeks ago

    Gary, United States Gary Alumni Pathway to Students Full time

    **About us** Gary Alumni Pathway to Students is a small business in Gary, IN. We are professional, agile, collaborative and our goal is to Gary Alumni Pathway to Students (GAPS) connects alumni with students to promote successful academic, career, and life outcomes. GAPS vision is that students will succeed in a rapidly changing world by discovering and...

  • Head Start Administrative Assistant and Safe Environment Coordinator

    4 weeks ago

    Gary, United States Lake Ridge Schools Full time

    Position Type: Head Start/Head Start SecretaryDate Posted: 4/17/2023Location: Head StartDate Available: 2022-2023 school yearClosing Date: until filledJob Position: Administrative Assistant and Safe Environment Coordinator Status Type: Full time Rate of Pay: $15- $18 per hour Start Date: August 1, 2021 Required Skills: Maintain confidentiality and...

  • Head Start Administrative Assistant and Safe Environment Coordinator

    3 weeks ago

    Gary, United States Lake Ridge Schools Full time

    Position Type: Head Start/Head Start SecretaryDate Posted: 4/17/2023Location: Head StartDate Available: 2022-2023 school yearClosing Date: until filledJob Position: Administrative Assistant and Safe Environment Coordinator Status Type: Full time Rate of Pay: $15- $18 per hour Start Date: August 1, 2021 Required Skills: Maintain confidentiality and...

  • 92Y Unit Supply Specialist

    3 weeks ago

    Gary, United States Army National Guard Full time

    Job Description As a Unit Supply Specialist for the Army National Guard, you will ensure that your Unit and fellow Soldiers are well supplied and equipped for any mission. In this role, your keen eye and management ability will keep warehouse functions running smoothly. You will oversee the shipping, storage, and supply of Army National Guard equipment....

  • Desktop Support Specialist

    2 days ago

    Gary, United States ConsultUSA Full time

    **Entry Level Position: Max W2 hourly Rate = $20/hour. Our client has an immediate need for a Desktop Support, who will be responsible for providing support for all desktop personal computers and related equipment.Requirements:Undergraduate Degree or Vocational Certificate, or 2 years of experience in information systems, preferably in a technology...

  • Desktop Support Specialist

    1 week ago

    Gary, United States ConsultUSA Full time

    **Entry Level Position: Max W2 hourly Rate = $20/hour. Our client has an immediate need for a Desktop Support, who will be responsible for providing support for all desktop personal computers and related equipment.Requirements:Undergraduate Degree or Vocational Certificate, or 2 years of experience in information systems, preferably in a technology...