Payroll Specialist

1 month ago

Lebanon, United States City of Lebanon, New Hampshire Full time

**About Us**:
**Welcome to the City of Lebanon Career Portal**

Thank you for your interest in joining our team. Local government employment offers our employees the opportunity to serve the community, as well as work in a professional and fulfilling environment. We recognize that it is our City Manager, Management Team, Employees, and our Mayor and City Councilors who drive our success to meet the needs of our citizens and our community every day. Shared goals, performance standards and a common vision of the future, guide our efforts. To attract and retain the best staff, we offer stability; a safe team work environment; competitive wages; and an excellent benefits package Please review our Summary of Benefits page for complete details.

**The City of Lebanon is proud to be an Equal Opportunity Employer (EOE).**

**Please visit our City of Lebanon Human Resources page for **Contact Information**.**

**Job Detail**:
**Payroll Specialist** (Open Positions: 1)**:
Closes On: May 16, 2024 at 11:00 PM EST
**Department**: Finance Department
**Division**: Finance
**Job Status**: Full-Time
**Shift**: 7:00 AM - 5:00 PM
**Days Worked**: Mon., Tue., Wed., Thu.
**Hour Per Week**: 40
**Rate of Pay**: $30.07 - $40.58
**Status**: Open Until Filled**Job Summary**:
Provides support to the Deputy Finance Director in the functional areas of payroll and financial administration. Position also provides back-up support as needed for other employees in the Finance Department.

The Deputy Finance Director is responsible for day-to-day oversight of this position.

The City offers an exceptional benefits package including generous paid vacation, personal, parental leave, and sick time; health insurance & a large employer paid Health Savings Account (HSA) contribution toward deductible; dependent care FSA fully funded by City to maximum amount allowed of $5,000; enrollment in the NHRS Municipal Retirement plan with employer contribution; City paid dental insurance, life insurance, & short-term disability and other flexible benefit options.

**Knowledge Skills and Abilities**:
**Essential** **Functions**:

- (The essential functions, or duties listed below are intended only as illustrations of the various types_ _of work_ _that_ _may_ _be_ _performed._ _The_ _omission_ _of_ _specific_ _statements_ _of_ _duties_ _does_ _not_ _exclude_ _them_ _from the position if the work is similar, related or a logical assignment to the position.)_
- Provides support for time keeping and integrated payroll system to departments; coordinates timelines and tasks to departments for the timely submission of employee hours.
- Manage time-keeping software to include the creation of new users, changing of schedules, updating work rules, etc.
- Generates and analyzes time entries from time keeping system; ensures complete and accurate calculation of hours; communicates discrepancies to departments for resolution.
- Performs payroll processing functions including various complex computations related to earnings, involuntary and voluntary deductions, FMLA, short-term disability and workers’ compensation; ensures the timely and accurate posting and maintenance of payroll related data; audits and reconciles preliminary payroll reports for accuracy; creates files for payroll-to
- general ledger interface; establishes and maintains balancing procedures; researches and corrects problems.
- Maintains tax and benefit deduction tables as changes occur; reviews and tests for accuracy, initiates deductions; researches and resolves discrepancies; ensures accurate remittances and payments to vendors.
- Research questions and issues regarding pay, salary, deductions, retirements and retroactive pay; interprets and explains payroll policies and procedures to employees.
- Reconcile monthly deductions including NHRS and Healthtrust (current provider)
- Prepares, reconciles and files quarterly Federal, State, FICA and unemployment insurance reports in a timely manner; reconciles earnings and taxes; prepares W-2 statements on an annual basis; reviews and balances tax accounts at year end; prepares Bureau of Labor Statistics and other reports as required.
- Stays current with respect to State and Federal labor and compensation laws, rules and regulations to ensure City compliance and to assess the effect of pending or potential changes on City operations; recommends and implements revised procedures where warranted; maintains working knowledge and familiarity with respect to operative collective bargaining agreements, memorandum of understanding, and personnel policies and procedures for all employee groups as related to payroll.
- Verifies direct deposit activities; ensures proper transmission of information.
- File new hire reporting with NH Employment Security
- Maintain Employee files to include PAFs, benefit changes, and other miscellaneous documents
- Coordinates property loss liability claims, including the completion of support documents and forms required by the Ci

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