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Office Manager
3 weeks ago
**Job Summary**:
**Duties**:
- Manage office operations and procedures to ensure organizational effectiveness.
- Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
- Develop and implement office policies by setting up procedures and standards to guide the operation of the office.
- Ensure office efficiency is maintained by planning and implementing office systems, layouts, and equipment procurement.
- Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
- Coordinate sub contractors for specific jobs. Collect and verify all needed insurance certificates from sub contractors. Maintain current job related contracts betweeen clients and sub contractors.
**Qualifications**:
- Proven experience as an Office Manager or similar role in a construction environment.
- Proficient in file management, human resources, QuickBooks, supervising, payroll, calendar management, and computer systems.
- Strong organizational skills with the ability to multitask.
- Excellent communication skills with a customer service-oriented approach.
- Ability to work independently and handle confidential information appropriately.
This position offers a competitive salary based on experience. If you meet the qualifications above and are looking for a dynamic work environment where your skills can shine, we encourage you to apply.
**Job Type**: Part-time
Pay: $28.12 - $29.84 per hour
Expected hours: 24 - 32 per week
Schedule:
- 8 hour shift
Application Question(s):
- Are you familiar with job costing; assigning all relevant costs to each project in order to track profitability on each job?
**Experience**:
- Quickbooks Online: 1 year (required)
- Administrative experience: 2 years (preferred)
Ability to Commute:
- Carlsbad, CA 92011 (preferred)
Work Location: Hybrid remote in Carlsbad, CA 92011
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