Contracts Administrator

3 weeks ago

San Diego, United States San Diego Metropolitan Transit System Full time

The Contracts Administrator is responsible for contract administration of MTS procurement of goods, equipment and service agreements, and assists the Manager of Procurement and Principal Contract Administrator to ensure that MTS contractors and project managers adhere to contract terms and conditions during contract performance.

**EXAMPLES OF DUTIES**:
Essential Functions
- Acts as the assistant for MTS procurement in contract administration of goods, equipment, service agreements, including construction and Architectural & Engineering (A&E).
- Maintains a contract management database that includes performance requirements, performance measures, deliverables, project/procurement timetables, payments, incentives and liquidated damages.
- Maintains databases and assists with tracking expense trends to identify potential project budget overruns.
- Drafts brief analytical reports with data interpretations on project or procurement expense trending data.
- Assists with formal and informal procurements in accordance with local, state, and federal regulations.
- Assists with tracking and oversight of all contracts from inception to closeout and communicates extensively with contract officers, project managers and contractors to proactively resolve contract discrepancies and ensure a smooth resolution.
- Provides procurement technical guidance on contract fulfillment issues.
- Reviews and approves contractor invoices to ensure that work is within contract scope, meets contractual standards, has been completed, inspected and accepted by MTS, and that all charges and invoices conform to contractual standards (including accurate unit pricing, clear statement of units received or delivered, clear statement of labor hours by labor craft expended, inclusion of support documentation required by the agreement, taxes and delivery charges, etc.).
- Assists in the production and review of procurement action memoranda for submittal to the Board of Directors.
- Assists in mediating contractual issues between project managers and contractors with guidance from General Counsel and the Manager of Procurement.

**Duties May Include, But Are Not Limited To, The Following**:

- Performs other duties as assigned.

**QUALIFICATIONS**:
Knowledge, Skills and Abilities

Physical Requirements

Experience/Education/Certificates/Licenses

Possess an associates or bachelor's degree from an accredited college or university in Business Administration, Economics or Public Administration or a closely related field. A minimum of two years of combined experience as a Procurement Assistant, Contracts Administrator and/or Procurement Specialist is preferred. Public agency experience and SAP experience is preferred. Must possess and maintain a valid California driver's license.

**GENERAL**:
Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check.a

**SALARY GRADE**: #9 (72,303-102,671)
**HIRING RANGE**: DOQ

**DISCLAIMER**: The above described job elements are intended to indicate the general nature and levels of work being performed by employees assigned to the job. They are not intended to be an exhaustive list of duties, responsibilities and skills required of employees so classified. Management retains the discretion to add to or change the duties of the position at any time.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

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