Oak Inventory and Administrative Manager

3 weeks ago

Oakland, United States Swissport International AG Full time

Overview:
Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple - “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.”

We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.

**Job Summary**

Swissport Fueling Inc, located at Oakland International Airport, has an exciting administrative opportunity available for immediate employment. The Inventory and Administrative Manager is responsible for ordering Jet-A, AVGAS, Diesel, and Unleaded for all Airlines and Suppliers. In addition, the Inventory and Administrative Manager is responsible for maintaining positive inventories of all fuel holders, investigating inventory variances for all fuels products, as well as processing accounts payable and payroll. The Inventory and Administrative Manager must follow A4A Spec 123 accounting standards for fuels accounting.

The expected pay rate is $75k-$100k/yr. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.

**Your activities**
- Reconcile daily and monthly fuel inventories
- Maintaining positive fuel inventories for airlines and suppliers
- Maintain accurate fuel inventory and usage forecasting
- Process weekly Accounts Payable in SAP
- Process weekly Payroll reports and reconcile Payroll.
- Coordinate with Fuel Facility Manager to adjust inventories as needed for tank work
- Coordinate with Consortium Vendors to ensure accurate accounting of fuel transactions
- Process Month End report and supply them to the Airlines and Fuel Suppliers
- Set up/maintain accounting files and records
- Inventory projections, supply ordering and Accounts Payable.
- Assist with yearly budget preparation and analysis
- Present Inventory reports on a Weekly and Monthly basis to Consortium members
- Preform other duties as requested by General Manager
- Ensure CMMS work orders are completed and closed out
- Onboarding new hire
- Purchase supplies
- Process expense reports
- Perform other duties as requested by General Manager
- Familiar with Incident Command System
- Willing to learn and Crosstrain in Pipeline Operation
- Familiar with Union work environment and assist with Union Grievances

**Your profile**
- Minimum of 4 years Administrative and/or accounting experience is preferred. 3 years of Fuels Accounting experience is also preferred or related experience.
- High School diploma or equivalent is required, college degree in accounting is preferred
- Excellent proficiency in Microsoft Word, Excel and Power Point is required
- Able to pass a pre-employment drug screening
- Must pass an FBI background check per airport requirement
- Must have above average math skills
- Able to multitask
- Must be available for weekend work
- Able to adjust schedule to be available for Month End closeouts (Usually preformed on the 1st of every month)
- Have excellent verbal and written communication skills
- Self-driven and highly motivated
- Well organized
- Must be willing to travel (During training period)

**What we offer**
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Join Swissport today and be part of a team that connects the world of aviation

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