Assistant Director for Pre-orientation Programs

3 weeks ago

Cambridge, United States Harvard University Full time

**Job Summary**

The Student Engagement Office, located within the Dean of Students Office, is committed to creating experiences that help students build community. Through Student Engagement’s values of Mattering, Discovery, Partnership, and Growth the office plays a significant role in the vibrancy of Harvard College with a focus on personal and social transformation.

Reporting to the Director of Orientation and Family Engagement, the Assistant Director is a member of the Student Engagement team in the Office of the Dean of Students. The Assistant will work closely with the larger Student Engagement team, stakeholders such as the First-Year Experience Office, Office of Undergraduate Education, Disability Access Office, College Title IX, Harvard University Dining Services, Harvard Alumni Association, and Admissions/ Financial Aid to support the implementation of Pre-Orientation and First Year New Student Orientation program at the College. The position requires strict confidentiality, as well as strong organizational, interpersonal and communication skills. We invite individuals with diverse backgrounds, experiences, and abilities to be a part of our community. Specifically, the Assistant Director is responsible for the following areas:
**Position Description**

**Program Development and Management** - Oversight of the Pre-Orientation registration process; provide support and logistics for the Pre-Orientation Director group; Oversight for Pre-Orientation Leader Training which will include training related to Title IX education, implicit bias education, conflict negotiation, intellectual vitality, and other skills necessary for a student leader. The Assistant Director for Pre-Orientation Programs will also assist each pre-orientation program in the recruitment of both student leaders and participants. This role will also assist with the development and facilitation of the Visitas Information Session, Pre-Orientation Participant Move-In Days and Post Pre-Orientation celebrations and reunions.

**Operations and Logistics** - Serve as the emergency and on-call point person during Pre-Orientation leader training and throughout the programs. Work with campus partners to coordinate housing, building access, meal plans, room reservations, AV needs, transportation, and any other programmatic efforts for Pre-Orientation participants, leaders and Directors. This role will also conduct regular status check-ins with each Pre-Orientation program during the actual week of Pre-Orientation.

**Communications and Outreach** - Manage Pre-Orientation websites, review, and approve content for outward facing publications, webpages, and communications to accurately and positively reflect the individual programs and the Pre-Orientation program as a whole.

**Support** - This role supports and assists with ongoing efforts related to the area of New Student Orientation and Family Engagement, including but not limited to New Student Orientation and Family Weekend.

**Supervision and advisement** - Supervision of the Graduate Assistant for Orientation and Family Engagement; Pre-Orientation Student Advisory Committee, a committee of undergraduate student leaders who plan and execute Pre-Orientation Programs; FOP basecamp and FAP resident artist contract and training processes.

**Budget/Finance** - Support program directors in the management of Pre-Orientation budgets, set program fees, distribute financial aid, and oversee all expenses and fundraising efforts. Manage and oversee Pre-Orientation general budget and assist with approval of all expenditures, reimbursements, and support Directors in making purchases.

**Assessment**:

- Ensure thorough assessment is conducted after programs for both participants and student leaders detailing major successes and outlining recommendations for the future.

**Basic Qualifications**
- Bachelor’s degree or equivalent work experience required.
- Minimum two to three years of relevant work experience.

**Additional Qualifications and Skills**
- Experience in higher education, particularly in orientation and transition programs.
- Working knowledge of Canvas or other content management platforms.
- Collaborative style and sophistication in working with partners across multiple organizations to create the conditions for a high-quality student experience.
- Skilled at interacting with a diversity of external constituents (parents, alumni, donors, and so on) who express interest and have a stake in the work of the office.
- Appreciation for and creativity in adapting traditions of Harvard College to changing times.
- Adept oral and written communicator, skilled at presenting materials to broad audiences.
- Competence managing finances and planning for program development.
- This position does require some late night/ weekend work.

**Physical Requirements**
- Standard

**Working Conditions**
- Office

**Work Format Details**
- This position is based primarily on-campus, in Massachusetts. This ma

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