Office Administrator
4 weeks ago
**Position Overview**
The Office Administrator I is responsible for all front office and support duties associated with the day-to-day operations of the business unit. Timely coordination and completion of all administrative and executive support functions are the main focuses of this position.
**Primary Job Functions**- Customer Service/Office Administrative- Answers, transfers and/or fields incoming calls.-
- Greets and assists all office visitors.-
- Fields all incoming mail, packages and deliveries.-
- Orders and maintains inventory of office supplies/resources.-
- Assists with meeting, travel and event planning.-
- Verifies time and expense entry for all employees in a business unit.-
- Verifies all expense receipts are posted on server.-
- Prints, duplicates, and compiles project documentation when applicable.**Secondary Job Functions**- Assists with the creation of Purchase Orders.- Supports the creation of and maintenance of project details in system.- Supports engineering on the schedule of delivery and receipt of project materials.- Assists with corporate directed marketing initiatives.- Completes special projects as assigned.
**Key Competencies**- Leadership- Strong decision making skills, situational awareness and ability to perform under pressure.-
- Understands others and demonstrates cognitive and behavioral flexibility. (Emotional Intelligence)-
- Demonstrates and fosters maturity in judgment, ethics and integrity.- Functional- Possesses an appreciation of business demands (schedule, scope, budget and customer requirements).-
- Demonstrates effective organizational, time management and planning skills.- Foundational
- Demonstrates flexibility/adaptability in changing and challenging situations.
- Demonstrates a passion for the business and its success.
- Clear and concise verbal and written communication.
- Demonstrates a focus on customer service and attention to detail.
- Demonstrates a commitment to continuous personal, peer and process improvement.
- Fosters positive energy, creativity and teamwork across all departments/locations with the goal of furthering the company values and mission.
**Requirements**:
- Minimum of 2 years professional experience with similar duties.- Associates Degree preferred.- Intermediate computer skills and a minimum of 45 WPM+ accurate typing speed.- NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
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