Medical Office Practice Manager

1 week ago


Los Angeles, United States Wallace Medical Group, Inc. Full time

Join our dynamic team as a Practice Manager and take your career to new heights We are seeking an experienced and dedicated individual to oversee the daily operations of our cosmetic dermatology practice, with a specialized focus on addressing the unique skin and body concerns of people of color.

As the Practice Manager, you will play a pivotal role in ensuring the smooth functioning of our Ladera medical/cosmetic/research dermatology office. Your responsibilities will include supervising staff, scheduling, maintaining compliance with regulations, managing patient records, upholding the highest standards of client/patient care and driving sales/revenue.

Key Duties and Responsibilities:

- Oversee daily operations ensuring consistency and efficiency.
- Supervise staff hiring, training, and performance management processes.
- Maintain optimal staffing levels and uphold exemplary customer service standards.
- Assist in preparation of office payroll and employee benefit programs.
- Coordinate scheduling of medical professionals and support staff.
- Resolve administrative issues and recommend procedural improvements.
- Foster professional relationships with referring practitioners and manage insurance contracts.
- Ensure compliance with healthcare and labor regulations, and ethical standards.
- Manage costs.
- Master and train others related to the two software systems (Modernizing Medicine and AestheticsPro), which form the technical backbone of managing the practice

Position Requirements:

- 5+ years of experience as an office manager in a healthcare setting.
- 3+ years of experience in a dermatology or plastics practice preferred.
- Computing Proficiency:

- Familiarity with EMR systems (EMA/EHR); Familiarity with Modernizing Medicine

and/or AestheticPro a PLUS.

*Word Processing and Spreadsheet competence.
- Familiarity with basic technology related to managing a medical office (i.e. phone

systems, printers, internet, etc.).
- Knowledge of state and federal regulations, including HIPAA guidelines.
- Proficiency in office procedures, payroll practices and use of payroll software/services (i.e. ADP, PayChex, Paycom, etc.).
- Strong leadership and team management skills.
- Excellent communication written and oral capabilities.
- Excellent prioritization and decision-making abilities.
- Comfortable working in a fast-paced environment and under pressure.
- Ability to lead and manage others, and effectively delegate.
- High level of professionalism and integrity.
- Ability to drive revenue, create budgets and manage to budget.
- Must be able to pass background check.

Pay: $75,000.00 - $82,000.00 per year

**Benefits**:

- Employee discount
- Health insurance
- Paid time off

Healthcare setting:

- Medical office

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

**Experience**:

- Medical office management: 5 years (preferred)

Ability to Commute:

- Los Angeles, CA 90056 (required)

Ability to Relocate:

- Los Angeles, CA 90056: Relocate before starting work (required)

Work Location: In person



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