Administrative Coordinator

4 weeks ago

Medford, United States Tufts University Full time

Overview:
The Department of English serves undergraduate students who are majoring and minoring in English and others taking our courses towards their BA. It also includes a graduate Ph.D. program and the First Year Writing Program, which serves the entire undergraduate population in Arts and Sciences. Our faculty includes a large number of part-time lecturers and Graduate Instructors.

What You'll Do:
Under limited supervision, the Administrative Coordinator provides advanced administrative support and communications for the department. This position will handle complex and confidential situations and requests and serve in a highly visible capacity as a resource for the department with students, staff, faculty, and other constituents. The Administrative Coordinator will also handle the below duties:

- Help oversee the daily operation of the office, evaluating workflow and productivity and providing direction and guidance to student office staff.
- Produce reports and other complex documents and materials, including drafting, proofreading, and editing, and designing layout and graphics for brochures and presentations.
- Coordinate parts of the department budget to monitor, track expenditures, troubleshoot problems, and prepare reports.
- Gather data and statistics, create surveys, conduct research, and draft reports, summaries, or presentation material.
- Plan and coordinate meetings and special events, including contacting speakers, designing promotional material, and coordinating support for speakers and presenters.
- In collaboration with a faculty director, coordinate the department’s Graduate Program and/or other projects for the department.

What We're Looking For:
**Basic Requirements**:

- Knowledge and skills as typically acquired by a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience
- Advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet, and database knowledge
- Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills

**Preferred Qualifications**:

- Event planning and/or communication-based/customer service work history
- Experience working in a higher education atmosphere

**Special Work Schedule Requirements**:
This is a hybrid role expected to be on campus 3-4 days per week during the academic year. This position will work Tufts Commencement on one Sunday in May.

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