Program Coordinator, Finance and Business Services

2 weeks ago

Los Angeles, United States UCLA Full time

Build your career while you learn how to support finance, accounting, procurement and other business operations of UCLA’s Advancement Services team. As our Program Coordinator you will bring your organizational skills, keen attention to detail, eye for accuracy and ability to manage a multitude of projects to a role where you can learn about our finance and business services and how we support a wide array of FBS transactions and operational duties for the entire External Affairs organization. Our team is always engaged, sharing information and working together to meet and exceed the needs of our staff and leadership in the financial and business services work that they do. This is a great opportunity to build your career at UCLA part of a supportive environment at the number 1 public university in the nation.

Find out how you can explore an exciting opportunity with UCLA Advancement Services and embark on a rewarding career with us.

**Salary & Compensation**
- UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

**Qualifications**
- Prior experience in an accounting, financial and/or business services environment with a demonstrated ability build cooperative, effective relationships with staff and internal/external constituents. (required)
- Prior experience in providing a high level of customer service to constituents and responding to inquiries and concerns in a customer/constituent service-oriented, and/or finance or business services environment. (required)
- Strong analytical skills sufficient to thoroughly and accurately review, evaluate and perform a wide variety of finance, accounting and business services related transactions and duties. (required)
- Ability to work as part of a team toward a common goal; strong interpersonal to build and maintain cooperative working relationships with other staff and internal/external constituents. (required)
- Ability to coordinate meetings and special events, including securing location, planning menus, and making arrangements with caterers and vendors. Also, compose invitation list and track RSVPs. (required)
- Excellent written and oral communication skills; strong ability to speak clearly and distinctly, use grammatically correct language to obtain and convey information accurately and precisely by phone, in persona and in writing. (required)
- Detail oriented with demonstrated ability to plan, organize and prioritize assignments; strong project/time management skills, ability to work independently on multiple projects at once, provide proficient follow-up; make effective timely decisions, and meet deadlines in a fast-paced environment. (required)
- Skill and creativity in using existing and new resources to gather information needed to complete projects. (required)
- Knowledge of UCLA programs, services, departments, forms, policies and procedures, including appropriate management of confidential information. (preferred)
- Knowledge of university policies, procedures and forms with regard to accounts payable, general ledger reconciliation, purchasing and other university fiscal-year end closing procedures and deadlines. (preferred)

**Education, Licenses, Certifications & Personal Affiliations**
- Bachelor's Degree (preferred)

**Special Conditions for Employment**
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
- Ability to work occasional evenings and/or weekends as required for special projects. (required)

**Schedule**

8:00 a.m. to 5:00 p.m.
- **Union/Policy Covered**

99-Policy Covered
- **Complete Position Description**

Apply

**Campus Requisition #**:
2567

**UC Payroll Title**:
ALUMNI EXTERNAL REL SPEC 2

**Department**:
ADVANCEMENT SERVICES

**Appointment Type**:
2 - Staff: Career

**Budgeted Pay Scale**:
$26.48 - $30.18 Hourly
- **Full Salary Range**:
USD $26.48/Hr. - USD $53.40/Hr.

**Remote/Hybrid Eligibility**:
Yes

**Department Location**:
10920 Wilshire Blvd External Affairs Finance and I

**Total Openings**:
1

**Full or Part Time**:
Full Time

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