Mobility and Immigration Coordinator

3 weeks ago

Malvern, United States CertainTeed Full time

The Immigration & Mobility Coordinator’s main focus is to support the SGNA Mobility team in all administrative and reporting duties for our mobility and immigration programs. The incumbent will provide support on a daily basis to a team of 5 and to the employees whom we support. Volume is: 70-75 assignees, 30 to 40 International Permanent transfers, 200+ active immigration cases and 100+ new immigration cases/year.

This role is key to the good functioning of the Mobility programs and of the SGNA immigration compliance needs. All administrative aspects are centralized within the department. The incumbent is expected to be involved in individual cases and will learn in detail our internal processes and policies.

**Global Mobility Programs**
- Coordination with HR and international employees to gather and save documents from those employees and their family members for immigration submission and support (employee & family)
- Responsible for initiating applicable services and documents with vendors (including but not limited to Relocation, Tax, and Language training)
- Monthly and annual payroll reporting and data extraction (monthly & Annual reporting) for international mobility assignments from HRIS system
- Handle all updates of internal systems, PeopleGroup/MicroStrategy, due to position and personal changes
- Review and confirm invoices associated with scope of responsibility

**Immigration**
- Ability to remain up to date with and learning of US and Canadian immigration basics and protocols
- Initiation with employees and vendors (Hunton, Newland Chase, Audet) for US and Canadian employees
- Saving and gathering immigration documents
- Handle FICA compliance and submit tickets to payroll system accordingly for all employees, interns, and co-ops

**Reporting**
- Work with Mobility Manager and Mobility Financial Analyst to complete tasks
- Complete tracking reports for immigration initiations and expenses reporting
- Update Microsoft List Tool for internal tracking purposes within scope (FICA, immigration, mobility, etc)

**REQUIREMENTS**

The coordinator will need to be able to operate in a complex, multi-business environment with different processes by Country (US/Canada) by working directly with transferees, vendors, employees, and HR teams.
- HS Diploma Required
- Bachelor’s degree or relevant experience in the required field.
- 3+ years in Finance, HR, or other business related field
- Excellent written and verbal communication skills are required
- Strong organizational skills with ability to prioritize multiple tasks in a fast-paced environment, demonstrating a high level of integrity and accuracy
- Ability to handle high volume of work efficiently
- Must have strong attention to detail and error prevention
- Ability to develop and maintain a positive working relationship with others, including being courteous with others when requesting or transmitting information
- Very good analytical and problem-solving skills, capable of sound decision making
- Proven ability to work without frequent supervision
- MS office suite

**ABOUT US**

At Saint-Gobain, our employees have pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, & Collaboration. Our company encourages diversity and inclusion in all its forms while our products _make the world a more beautiful, safer, and sustainable home_.

**LEGAL STATEMENT**

Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Tuition reimbursement
- Vision insurance

Schedule:

- Monday to Friday

Application Question(s):

- Will you be able to reliably commute Mondays, Wednesday, and Fridays to Malvern, PA for this role?

Work Location: Hybrid remote in Malvern, PA 19355

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