Clerical Assistant 2

2 weeks ago

Milwaukee, United States Milwaukee County Full time

Interested in joining Milwaukee County? Milwaukee County is searching for authentic people who are out to change the game and bring their whole selves to work every day.

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County

Clerical Assistant 2 - Subpoena Clerk
DA’S Office Victim Witness Services Division

**Hourly Pay Rate**: $15.44 to $23.16

**Job Summary**: The subpoena clerk is responsible for the timely issuance and recall of subpoenas in criminal cases. A subpoena is the statutory method to compel witnesses to appear for court hearings.

**Essential Duties/Responsibilities**:

- Create subpoenas for citizens, experts, and law enforcement witnesses in a timely manner. Analyze District Attorney electronic case files and CCAP calendars; reconcile discrepancies, and maintain records, determine actions to be taken to prepare cases, and verify information.
- Maintain records of incarcerated defendants and witnesses and their upcoming court dates. Locate appropriate institutions from which they will be produced. Prepare Orders-to-Produce documents.
- Responsible for records being available for court hearings including drug analysis and driving records cases.
- Analyze case files to determine when law enforcement subpoenas must be recalled. Determine best method to notify officers of recall. Prepare recall subpoenas or send teletype messages using TIME System. Records all recall phone tape messages.
- Locate case files requested by the courts, attorneys, law enforcement, probation and parole agents and other authorized persons. Maintain case file system, including purging, packing and storage.
- Scan or file, as appropriate, all case related correspondence and other materials.
- Locate and provide information, answer inquiries and receptionist duties for citizens, DA attorneys, law enforcement officers, court personnel, staff members, probation and parole agents and defense attorneys.
- Review and respond to notice of alibi motions and distribute other motions to the appropriate Assistant District Attorney to ensure investigations and responses are done in a timely manner.
- Responsible for notifying assigned attorneys and advocates of changes in case status or any problems that may affect a case presentation.
- Assist with trainings and monitors Federal Work Study Students assigned to the file room.

**Minimum Education and Experience**:

- Current resident of the State of Wisconsin
- High School Diploma or GED Equivalent
- At least one year of office clerical support experience

**Preferred Experience**:

- Typing 45 WPM, 85% or greater accuracy
- Proficient in Microsoft Word

**Required Skills and Abilities**:

- Able to manage a large volume of work quickly and accurately under pressure and keep legible and accurate records.
- Must be able to maintain good working relationships and adapt to assignment changes.
- Customer contact with employees or others primarily at a routine level involving basic information exchange. Working with distressed and sometimes emotional individuals in person and over the phone.
- Information exchange with peers and others outside the organization involving explanation of information and the gathering of factual information, which may include communication of sensitive or confidential nature.
- Gather information, answer queries, and/or ask for assistance. Read, write and comprehend simple instructions. Type reports, short correspondence and memos.
- Knowledge of all general office equipment computers, copiers, fax machines and multi-line phones.

APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

PG NR13 KM

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