Human Resources Specialist

2 weeks ago

Woodcliff Lake, United States PDI Full time

Driven by a commitment to research, quality, and service, PDI provides innovative products, educational resources, training, and support to prevent infection transmission and promote health and wellness. Encompassing three areas, our Healthcare, Sani Professional and Contract manufacturing divisions, we develop, manufacture, and distribute leading edge products for North America and the world. We have several locations across the US and are looking for new Associates to join our team

**POSITION PURPOSE**

The HR Specialist plays a pivotal role in supporting HR Operations by executing various operational tasks and initiatives. The HR Specialist will be responsible for managing day-to-day HR activities, including but not limited to onboarding processes, employee data management, leave of absence management, and employee event support. With a keen eye for detail and a commitment to excellence, the HR Specialist contributes to enhancing employee experience, fostering a positive work environment, and enabling organizational effectiveness through efficient HR operations.

**ESSENTIAL FUNCTIONS AND BASIC DUTIES**
- Maintain accurate and up-to-date employee records in HRIS (Human Resources Information System) databases.
- Process employee status changes, such as hires, promotions, transfers, and terminations, ensuring compliance with company policies and legal requirements.
- Collaborate with Director of Compensation & Benefits to manage leave of absences for salaried associates and ensure accurate data within HRIS database.
- Serve as a resource for employee queries about HR Operations related issues, and help them resolve them internally, if possible.
- Create regular presentations and reports on HR metrics, such as turnover rates, retention rates, and more.
- Assist the payroll department by providing them with up-to-date information on all employees, including leaves of absence and payments outside of weekly/semi-monthly payroll runs.
- Track, monitor, analyze, and communicate information relative to HR related activities within the business
- Responds to written and verbal inquiries from a variety of internal and external sources (e.g., vendors, associates, management, etc.), providing information and/or referring to appropriate personnel and/or identifying the relevant issues and recommending or implementing a remediation plan
- Assist in the administration of all HR Operations programs and employee activities, including harassment training, Cultural Awareness Day, year-end celebrations, etc.
- Maintains hard copy and electronic documents, files, and records
- Oversight of the administration of unemployment claims
- Back-up presenter for New Hire Orientation
- Performs other work-related duties as assigned

**PERFORMANCE MEASUREMENTS**
- Accuracy of HR data (ensuring the accuracy completeness of employee data within the HRIS and records)
- Timeliness of HR processes (monitoring the speed and efficiency of HR processes such as LOA and onboarding)
- Ensure response time to employee inquiries is within agreed upon timeframe.

**QUALIFICATIONS**

**EDUCATION/CERTIFICATION**:

- Bachelor's degree in business administration, HR management or a related field or equivalent combination of education and experience is required.

**REQUIRED KNOWLEDGE**:

- Previous business experience providing knowledge of business practices, basic financial practices, strong computer skills, along with previous experience or specialized education in Human Resources or HR specialty, or a related area is required.
- Proficient in computer systems (Microsoft Office Suite, UltiPro, Org Charts, etc.)

**EXPERIENCE REQUIRED**:

- 3-5 years of business experience in one of the following areas: Human Resources, Benefits, or Payroll preferred

**SKILLS/ABILITIES**:

- Ability to build and manage relationships and work effectively with all levels of the organization
- Customer centric
- Exceptional organizational skills with a proven ability to manage multiple tasks simultaneously
- Strong analytical and problem-solving skills, and proven ability to manage a process within a demanding environment
- Effective communication skills (written & verbal) to collaborate with team members and ensure clarity in task execution
- Ability to handle confidential information in a professional manner
- Demonstrated ability to be a self-starter, take initiative/ownership, and achieve stated goals and objectives
- Ability to work in a team environment, sharing information learned with other team members
- Ability to work independently and efficiently, with mínimal supervision

**WORKING CONDITIONS**
- Corporate: no hazardous or significantly unpleasant conditions

**SALARY RANGE**:

- $55,000 - $70,000

**PDI is pleased to offer a comprehensive and affordable benefits program to our associates, which includes**:

- Medical & prescription drug coverage
- Dental / Vision plan
- 401(k) savings plan with company match
- Basic and supplemental life insurance
- Flex

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