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Staff Services Analyst

1 month ago

Sacramento County CA, United States Secretary of State Full time

The Business Programs Division’s Notary/Special Filings Section is responsible for appointing and commissioning notaries public in the State of California. The SOS grants four-year notary public commissions to qualified persons, approves notary public education courses, authorizes notary seal manufacturers, investigates violations of notary public law and takes disciplinary action. With approximately 140,000 active notaries public in California; government, business, and the public depend on the integrity of notaries public to take the required steps in authenticating signatures and properly completing notarial transactions. In the performance of such duties, the SOS strives to ensure that applicants and commissioned notaries public possess the requisite honesty, credibility, truthfulness, and integrity to fulfill the responsibilities of the position.
- Do you have an analytical mindset and a keen sense of curiosity? Are you a highly motivated and disciplined individual who can communicate with confidence, clarity, and credibility? Can you act independently and as part of a team? If you answered yes, then we have an opportunity for you. The California Secretary of State’s Business Programs Division is recruiting to fill multiple permanent, full-time Staff Services Analyst positions in the Notary Public/Special Filings Section’s Notary Public Compliance Unit.
- Under the general supervision of the Staff Services Manager I and/or Staff Services Manager II, this position will work collaboratively with all levels of Business Programs Division staff as well as the Legal Affairs Unit to perform analytical duties in support of the Notary Public Compliance Unit. Confidentiality and discretion are required due to the nature and sensitivity of the documents processed. The position requires the ability to interpret the laws, regulations, and policies related to criminal convictions and rehabilitation criteria, penal code and other criminal code violations. Duties encompass the following:

- **Confidential File Management**:

- **Public Relations and Outreach**:

- **Notary Education Oversight**:

- ** Legislative, Budgetary and Management Analysis**

**Supplemental Questionnaire**: Applicants must submit a Supplemental Questionnaire responding to the questions listed below, it should be no more than two (2) pages typed, using business professional font, font size, and formatting. Responses do not need to include the question but must be numbered in the same order. Applications submitted without the Supplemental Questionnaire will not be considered.
Describe a specific situation in your work when there are competing priorities and deadlines and what actions you take to ensure each deadline is met.
- Describe in detail the steps you take to research and analyze a complex work-related issue.

You will find additional information about the job in the **Duty Statement**.

Working Conditions
- Minimum Requirements

You will find the Minimum Requirements in the Class Specification.
- STAFF SERVICES ANALYST

Additional Documents
- Job Application Package Checklist
- Duty Statement

Position Details

**Job Code #**:

- JC-433927
- **Position #(s)**:

- 785-403-5157-XXX
- **Working Title**:
**Notary Compliance Analyst**

**Classification**:

- STAFF SERVICES ANALYST
$3,640.00 - $4,561.00 A
$3,941.00 - $4,933.00 B
$4,726.00 - $5,916.00 C
- **# of Positions**:

- Multiple
- **Work Location**:

- Sacramento County
- **Telework**:

- Hybrid
- **Job Type**:

- Permanent, Full Time
- Department Information

The Office of the Secretary of State (SOS) consists of nearly 600 dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent. Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.

Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities. Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few. Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public. Our on-site childcare incorporates programs for children six weeks to five years old. Priority waitlist access and special discounted rates are available for SOS employees.
- For more information about the SOS, please visit sos.ca.gov.
- Special Requirements
- You must pass a live scan background check.
Application Instructions

Final Filing Date: 6/10/2024
- **Who May Apply**
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
- **How To Apply**
- **Address for Mailing Application Packag

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