Legal Assistant

2 weeks ago

Boston, United States Cabot Corporation Full time

Your Role at Cabot:
Cabot Corporation is seeking a highly organized and proactive Legal Assistant to support Cabot’s SVP and General Counsel and law department attorneys and paralegals. **This individual will join the law department team at the company’s headquarters in Boston, MA** **and is eligible to participate in Cabot’s Flexible Working Arrangement (hybrid) program**.

How You Will Make an Impact:

- Provide administrative support to the SVP and General Counsel and the Boston-based law department attorneys and paralegals. Handle sensitive and highly confidential information pertaining to Cabot’s operations.
- Manage Cabot Board of Directors meeting materials in the online Board portal. Coordinate receipt of materials and upload Board and Committee meeting materials and analyst reports to the portal. Obtain necessary signatures and file Board and Committee meeting minutes in minute books. Maintain and update index of Board minutes. Assist with annual Director & Officer Questionnaires.
- Obtain signatures and maintain files of all SEC filings. Maintain files for Disclosure Controls and Procedures.
- Manage contract entry into contract legal management database.
- Manage Legal Tracker Invoice Processing, Time Keeper Rates, Matter Creation, Quarterly Accruals, New Vendor Set Up, User Administration.
- SharePoint Law Department Maintenance and Administration.
- Process, type and respond to correspondence as appropriate. Review/proofread/correct documents as requested, such as correspondence, legal and financial documents.
- Coordinate travel arrangements; coordinate itineraries with other travelers; research and obtain foreign travel materials such as updated passport, entry visas; prepare expense reports. Assist with maintaining bar and bar association memberships as requested.
- Make appointments, detailed arrangements for telephone and videoconferences and other events including Law Department meetings. Manage SVP’s calendar.
- Follow up on administrative details with others to ensure requests for information are submitted on time. May coordinate projects or on-going programs, following up with participants on details and deadlines.
- Answer telephone and inquiries as appropriate or route to others. Interface with members of senior management across the company as well as external parties.
- Set up and maintains files; maintain department office supply inventory; place orders as needed and arrange for payment.

What You Will Bring to Cabot:

- 7+ years of experience providing high-level administrative support to executives in a corporate environment.
- Previous legal experience required.
- Experience with Legal Tracker or Diligent softwares is a plus.
- Secondary education required; High School diploma/GED is required, but post-secondary training (certificate program) or bachelor’s degree preferred.
- Ability to work effectively across all levels of stakeholders in a global organization (seniority, time zones, cross-cultural differences, etc.) including prior experience supporting global employees.
- Experience with calendar management, utilizing MS Outlook, and travel planning and expenses (preferably utilizing Concur)
- Prior experience using and administering collaboration technologies and platforms (e.g. MS Teams, SharePoint)
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
- Ability to maintain professionalism and composure under pressure, demonstrating tact and diplomacy in all interactions.
- Proactive mindset with a commitment to delivering exceptional service and support to executives and colleagues.

**How We’ll Support Your Success**:

- ** A dynamic and inclusive work environment** where employees are empowered to innovate, collaborate, and make a difference. You will have the opportunity to work alongside industry leaders and contribute to the success of a global organization with a rich heritage of excellence and innovation.
- ** Competitive compensation benefits packages**, as well as opportunities for professional growth and development.
- ** Hybrid Work Environment **- The autonomy to both work from home and develop/sustain colleague relationships in the office.
- ** Benefits, Vacation, Etc.** - We offer a competitive package of benefits.
- ** Feedback **- we are committed to giving and receiving feedback in a direct and open fashion.
- ** Support** - you are part of a team and deserve to feel encouraged and supported. You will be part of a team that cares about you personally and professionally. Our success depends on your success.

LI-HYBRID

  • Legal Assistant

    3 weeks ago

    Boston, Massachusetts, United States Marc Z Legal Full time

    Benefits/PerksCareers Advancement OpportunitiesFlexible SchedulingCompetitive CompensationJob SummaryWe are seeking a highly motivated Legal Assistant to join our team. In this role, you will provide assistance to judges and lawyers, ensuring they are able to carry out their duties. You will communicate with clients, compile case materials, and conduct...

  • Legal Assistant

    6 days ago

    Boston, United States The Boston Beer Company, Inc. Full time

    We are currently hiring a Legal Assistant in Boston, MA. - A Hybrid position at Boston Beer requires that our coworkers reside within commuting distance to be onsite according to their teams weekly schedule. The Legal Assistant is responsible for pr Legal Assistant, Legal, Contracts, Assistant, Director, Manufacturing, Management

  • Legal Assistant

    6 days ago

    Boston, United States Randstad North America, Inc. Full time

    Randstad has partnered with a Law Firm in Boston to assist with filling their open Legal Assistant opportunity. The role will provide administrative support to the team with document filing and preparation, reception duties, updating confidential inf Legal Assistant, Legal, Assistant, Staffing, Administrative

  • Legal Assistant

    2 weeks ago

    Boston, United States Boston Hire Full time

    Job DescriptionJob DescriptionAn established IP law firm located in downtown Boston seeks an experienced Legal Administrative Assistant to support the Legal team. The ideal candidate should be highly motivated, meticulously detail oriented, extremely focused and should always exercise proper discretion .This firm is open to candiates without IP experience !...

  • Legal Assistant

    2 weeks ago

    Boston, United States Robert Half Full time

    Robert Half is currently partnering with a law firm located in Boston in their search for a Legal Assistant. This direct hire role is fully in-office. Ideal candidates will have prior experience working as a Legal Assistant within Family Law and/or Divorce law.

  • Legal Assistant

    1 week ago

    Boston, United States Robert Half Full time

    Robert Half is currently partnering with a law firm located in Boston in their search for a Legal Assistant. This direct hire role is fully in-office. Ideal candidates will have prior experience working as a Legal Assistant within Family Law and/or Divorce law.

  • Legal Assistant

    1 week ago

    Boston, United States Robert Half Full time

    Robert Half is currently partnering with a law firm located in Boston in their search for a Legal Assistant. This direct hire role is fully in-office. Ideal candidates will have prior experience working as a Legal Assistant within Family Law and/or Divorce law.

  • Legal Assistant

    2 weeks ago

    Boston, United States Consilio - Enterprise Talent Solutions Full time

    Job DescriptionJob DescriptionLegal Administrative Assistant - Downtown Boston Responsibilities include: Open new client matters & perform conflict checks. Time entry, attorney billing and expense reports. Document productiondrafting, proofing & e-filing of pleadings in state and federal jurisdictions.  calendaring & docketing make travel arrangements...

  • Legal Administrative Assistant

    2 weeks ago

    Boston, United States firstPRO, Inc Full time

    Job Title: Legal Administrative AssistantLocation: Boston, MA (Hybrid)Company Description: An esteemed law firm located in the heart of Boston is seeking a Legal Administrative Assistant to join their team. With a commitment to delivering exceptional legal services across various practice areas, this firm values integrity, professionalism, and client...

  • Legal Administrative Assistant

    3 weeks ago

    Boston, United States firstPRO, Inc Full time

    Job Title: Legal Administrative AssistantLocation: Boston, MA (Hybrid)Company Description: An esteemed law firm located in the heart of Boston is seeking a Legal Administrative Assistant to join their team. With a commitment to delivering exceptional legal services across various practice areas, this firm values integrity, professionalism, and client...

  • Legal Administrative Assistant

    3 weeks ago

    Boston, United States firstPRO, Inc Full time

    Job Title: Legal Administrative AssistantLocation: Boston, MA (Hybrid)Company Description: An esteemed law firm located in the heart of Boston is seeking a Legal Administrative Assistant to join their team. With a commitment to delivering exceptional legal services across various practice areas, this firm values integrity, professionalism, and client...

  • Legal Assistant

    6 days ago

    Boston, United States Lawson & Weitzen, LLP Full time

    Seeking Legal Assistants to support busy Litigation Team. Looking for candidates with 1 to 3 years’ law firm experience. Paralegal certificate not required but a plus. Candidates must be highly organized with a strong sense of priority, and commitment to deadlines, have excellent verbal and written skills and interpersonal skills. The right candidate...

  • Legal Assistant

    6 days ago

    Boston, United States Lawson & Weitzen, LLP Full time

    Seeking Legal Assistants to support busy Litigation Team. Looking for candidates with 1 to 3 years’ law firm experience. Paralegal certificate not required but a plus. Candidates must be highly organized with a strong sense of priority, and commitment to deadlines, have excellent verbal and written skills and interpersonal skills. The right candidate...

  • Legal Assistant

    7 days ago

    Boston, United States Lawson & Weitzen, LLP Full time

    Seeking Legal Assistants to support busy Litigation Team. Looking for candidates with 1 to 3 years’ law firm experience. Paralegal certificate not required but a plus. Candidates must be highly organized with a strong sense of priority, and commitment to deadlines, have excellent verbal and written skills and interpersonal skills. The right candidate...

  • Legal Assistant

    3 weeks ago

    Boston, United States The Phoenix Group Full time

    Responsibilities:Manage client and expert contacts, facilitating communication between the Chair, team members, clients, and associates.Proactively handle sensitive issues with clients or department management.Manage calendars and prioritize attorney time, scheduling appointments, meetings, conferences, and travel arrangements.Draft letters, emails, reports,...

  • Legal Assistant

    4 weeks ago

    Boston, United States The Phoenix Group Full time

    Responsibilities:Manage client and expert contacts, facilitating communication between the Chair, team members, clients, and associates.Proactively handle sensitive issues with clients or department management.Manage calendars and prioritize attorney time, scheduling appointments, meetings, conferences, and travel arrangements.Draft letters, emails, reports,...

  • IP Legal Administrative Assistant

    6 days ago

    Boston, United States The Phoenix Group Full time

    Our Law Firm client is looking for an IP Legal Administrative Assistant to join their team. This role demands teamwork, adaptability, effective communication, technical prowess, and a knack for meeting deadlines. Responsibilities: Offer legal and adm Administrative Assistant, Legal, Administrative, Microsoft, Assistant, Staffing, Attorney

  • Legal Assistant

    1 week ago

    Boston, United States LHH Full time

    LHH Recruitment Solutions, in partnership with a law firm in Boston, is seeking an experienced Litigation Assistant to join their team.This position is flexible for hybrid after training.Responsibilities:Assisting with complex litigation including preparing pleadings and other legal documentsDrafting client correspondenceFiling documents with the courts...

  • Paralegal/legal Assistant

    4 weeks ago

    Boston, United States Blumsack & Canzano, P.C. (Boston Office) Full time

    We are looking for a self-motivated legal assistant to ensure the smooth running of the office and effective case management. You will provide a broad spectrum of legal services under the supervision of an attorney. Blumsack & Canzano, P.C. was established in 1971. The position is open at the Boston office in the Financial District. We are a general...

  • Administrative Assistant/legal Secretary

    3 days ago

    Boston, United States Stoneman, Chandler & Miller LLP Full time

    **LEGAL SECRETARY/ADMINISTRATIVE ASSISTANT** Stoneman, Chandler & Miller LLP is a labor, employment and education law firm engaged in the representation of public and private employers and public schools. We are located in the heart of Boston’s financial district, just steps away from South Station which makes for a very easy commute. The firm consists of...