Administrative Support Specialist

1 week ago

Riverside, United States California Baptist University Full time

Provide support to the Clinical Coordinator and Director of Clinical Education in all tasks relating to the planning and operation of the Speech Language Pathology Clinical Education Center (CEC), as well as assistance with offsite clinical education. Assists with other administrative responsibilities including but not limited to admissions, data entry, and event coordination by performing the following duties.

Essential

**Responsibilities**:

- Complete multiple administrative tasks related to CEC clients including initial and ongoing contact, completion/verification of paperwork, and scheduling.
- Maintain the CEC master schedule for all therapy rooms and sessions.
- Create, collect, and maintain all forms and records relating to student clinicians, and assist in the creation of student clinician materials in Drop Box or any other systems used.
- Schedule all reviews and ratings for Director of Clinical Education and maintain all client satisfaction surveys.
- Prepare all facility and equipment needs such as reading materials, educational information, computers, therapy materials, and anything needed for support groups and other events.
- Assist in upgrades and trainings related to educational technology such as Calipso.
- Train and supervise undergraduate student volunteers within the CEC including HIPPA.
- Maintain current contacts for partner clinical education sites including clinics, schools, and rehabilitation facilities.
- Assist with offsite clinic communication, confirmations, contract process, and provision of all required documentation.
- Assist with all undergraduate and graduate student paperwork including clinical hours logs, preceptor evaluations, COC, background checks, and medical/TB test results.
- Assist the Clinical Coordinator and Director of Clinical Education with maintaining relationships with preceptors such as sending Christmas cards, newsletter, and invitations to graduation ceremonies.
- Must have a valid and current California driver’s license.
- Other duties may be assigned.

Supervisory Responsibilities

This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.

Other Knowledge Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
- A thorough knowledge of: Business English and arithmetic; general office methods, procedures, and practices.
- Ability to plan, develop, and coordinate multiple projects.
- Ability to read and write at a level appropriate to the duties of the position.
- Ability to use independent judgment and to manage and impart confidential information.
- Ability to gather data, compile information, and prepare reports.
- Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff and student body.
- Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
- Strong organizational skills and detail oriented.
- Excellent telephone courtesy, knowledge, and experience.
- Ability to coordinate and organize meetings and/or special events.
- Ability to create, compose, and edit written materials.
- Ability to develop and maintain recordkeeping systems and procedures.
- Ability to resolve customer complaints and concerns.
- Ability to investigate and analyze information and to draw conclusions.

Education and/or Experience

Associate’s degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Posting Detail Information

**Open Date**

**Open Until Filled**
- Yes**Special Instructions to Applicants**

**Nondiscrimination Statement**

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

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