Assistant to The Chief Curator and Museum Department
2 months ago
**JOB TITLE**: Assistant to the Chief Curator and Museum Department
**DEPARTMENT**:Museum
**REPORTS TO**: Vice President & Chief Curator
**ABOUT NEW-YORK HISTORICAL SOCIETY**
New-York Historical Society, a preeminent educational and research institution, is home to both New York City’s first museum and to one of the nation’s most distinguished independent research libraries. The New-York Historical Society is dedicated to presenting exhibitions, staging public programs, and fostering research projects that reveal the dynamism of history and its influence on the world of today. Founded in 1804, its holdings cover four centuries of American history, and include one of the world’s greatest collections of books, manuscripts, graphic materials, historical artifacts, and American art documenting the history of the United States as seen through the prism of New York.
**JOB SUMMARY**
The Assistant to the Chief Curator and Museum Department provides executive and curatorial support to the Chief Curator of the New-York Historical Society and assists with the day-to-day operations of the Museum Department. This position works a minimum of three days per week on-site at the New-York Historical Society; additional in-person work may be required.
**ESSENTIAL JOB DUTIES**
- **Provide executive support to the Chief Curator of the New-York Historical Society.** Support the Chief Curator with all administrative, programmatic, and executive responsibilities, including managing calendar of appointments; booking rooms; generating reports; composing and preparing correspondence; developing PowerPoints; proofreading documents; organizing and managing meetings; communicating directly with and on behalf of the Chief Curator; providing a bridge for smooth communication between the Chief Curator’s office and internal departments; working closely and effectively with the Chief Curator to keep her well-informed of upcoming commitments; managing a variety of special projects; acting as project coordinator of and organizing and attending team meetings; and other responsibilities as assigned.
- **Provide curatorial support to the Chief Curator of the New-York Historical Society. **Assist the Chief Curator with curatorial responsibilities, including compiling and managing exhibition checklists, responding to collections inquiries, managing publication projects, drafting acquisition proposals and managing related paperwork; assisting with image rights, ordering photography, liaising with colleagues across departments and with outside constituents; conducting research; drafting loan letters; proofreading exhibition text, etc.
- **Provide administrative support to the Museum Department.** Support the Museum Department with general office operations and with specific tasks as needed; coordinate and manage the Collections and Exhibitions Committee Meetings and all necessary materials; provide administrative and/or research support to curatorial staff as needed.
- Additional duties as assigned.
**REQUIREMENTS**
- 2-3 years of relevant work experience;
- Bachelor’s degree or equivalent combination of education and training;
- Superior communication skills, both verbal and written;
- Exceptional organizational skills, including the ability to handle complicated logístical issues and events and to prioritize multiple assignments;
- Ability to do work under pressure on competing responsibilities;
- Attention to detail;
- Professionalism and collegiality;
- Proficiency with Microsoft Office (Excel, Word, and PowerPoint) and Google Suite;
- Demonstrated interest in and familiarity with museums, art, and history.
**PHYSICAL DEMANDS**
- The physical demands described here are representative of those that must be met by an employee with or without accommodation, to successfully perform the essential functions of this job._
This is largely a sedentary role using a computer; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stoop as necessary. The employee will walk and stand throughout the day.
**COMPENSATION & BENEFITS**
The expected salary for this position is $50,000. New-York Historical Society provides a generous benefits package for eligible employees to support their health and wellbeing, which includes:
- Paid time off, including vacation, sick and personal days, and holidays observed by the Museum;
- Medical, dental, vision and life insurance;
- Short and long-term disability coverage options;
- 403(b) retirement plan with eligibility for employer contributions following one year of full-time service;
- Flexible spending accounts for health-related expenses, dependent care, and parking and transit expenses;
- Employee Assistance Program for all employees and their families;
- 20% discount at the NYHistory Store, Cafe 77 and Clara restaurant, located within the Museum;
- Free admission to various museums and cultural institutions across the city.
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