Executive Assistant

3 weeks ago

Milpitas, United States Western Digital Full time

**Company Description**
At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon.

We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms. And, that flash memory card that captures and preserves your most precious moments? That’s us, too.

We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Our data-centric solutions are comprised of the Western Digital®, G-Technology, SanDisk® and WD® brands.

Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data.

We are seeking a seasoned Executive Assistant to partner with the Vice President of Package Technology Development and other Senior Staff in the organization. In this role, you will be a trusted advisor to work with the highest level of discretion and confidentiality understanding the priorities of the VP and other Senor Staff while balancing relationships across the various functional and business teams. You will partner closely with the Chief of Staff (CoS) and Business & People Partner to optimize workflows, communication, and partnerships across the global team. You will participate in special projects and initiatives as needed.

**Essential Duties and Responsibilities**
- Calendar Management: Own the complex multi time-zone calendars of the VP and other Senior Staff; coordinate across executives in other organizations, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.
- Meeting Planning and Event Coordination: Assists in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings.
- Correspondence/Approvals: Acts as a proxy for communications and approvals as authorized. Acts a as a source for general inquiries and refers routine matters to appropriate parties.
- Travel: Manages complex international and domestic travel. Carefully considers and decides the optimum travel arrangements and itineraries. Processes passports and visas.
- Tool Management: Manages expense reports, POs, and becomes a tool champion of WD’s internal tools. Coordinates with executive technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.
- Projects: Partners with Chief of Staff and Business & People Partner on special projects, including researching issues, analyzing problems, and determining approach.
- Leadership: Cascades organizational information to administrative team members. Provides support and mentorship where needed and helps identify and create avenues for development and opportunity.
- In general, daily tasks are carried out at a higher level of complexity. Leverage your administrative expertise to be two steps ahead of your executive; your job will be to problem solve, intuitively understand priorities, and plan ahead for reoccurring events and tasks.

**Qualifications**
- 4+ years’ experience supporting at the Executive level in a public company, preferably in high tech.
- Experience working with global teams across several time zones.
- Great attention to detail and the maturity to handle confidential information is a must.
- Intuitive problem-solver with thoughtful anticipation of deliverables.
- Ability to prioritize and manage complex issues.
- Excellent written and oral communication skills.
- Highly organized, resourceful, and detail oriented.
- Excellent time management skills.
- Collaborative style, team player.
- Demonstrates leadership.
- Passionate, kind, inclusive, and ethically minded.
- Ability to be flexible with work hours to support the needs of a global organization.

**Additional Information**

Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every indivi

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