Administrative Specialist I

2 weeks ago

Montgomery County MD, United States The Maryland-National Capital Park and Planning Commission Full time

**Description**:

- Are you highly organized with a keen eye for the details?
- Do you enjoy using technology to seek out efficiencies and progress?
- Do you enjoy a fast-paced environment?

**_DIVERSITY STATEMENT: _**_Montgomery County Department of Parks believes that diversity in all dimensions of the organization supports and bolsters the innovative thinking essential to its success. Montgomery County Parks does not make hiring decisions based on race, ethnicity, national origin, gender, gender identity, sexual orientation, age, disability, religion, political affiliation, or ideology or status as a Veteran._

**_Please Note_**_: The salary range above represents this position's earning potential. Salary is commensurate with experience._

**Examples of Important Duties**:
**Human Resources**:

- Conduct, or ensure, training of staff in the development of documentation and compliance standards.
- Review and retrieve qualified applicants from the electronic applicant tracking system, manage hiring packets, coordinate all interviews, and submit, and track documents for completion and submittal.
- Draft vacancy announcements and recruitment advertisements and other tasks associated with staffing for the management or program area.
- Coordinate, generate, and process paperwork for performance evaluations, position reassignments, disability leave, and terminations, and approve timecards.
- Prepares Human Resource transactional paperwork such as requests for personnel actions, tuition assistance and leave requests.

**Training and Development Assistance**
- Actively collaborate with the management team to develop and administer training programs for the division’s staff.
- Coordinate with other divisions, government agencies, or contractors to implement training.
- Access databases to record, track, and analyze staff training reports, etc.
- Coordinate training and organizational development efforts; provide logistics for training classes.
- Prepare and distribute notices to trainees; prepare conference rooms for training.
- Research information on consultants; research and assist with implementing training best practices.

**Budget and Purchasing Assistance**
- Perform a range of financial management work including participating in unit budget formulation, drafting of narrative, and execution.
- Compile data and modify or edit justifications and other supporting documents consistent with program goals and requirements.
- Identify revenues; assist with controlling and tracking expenditures; and reconcile discrepancies, working with central budgeting, central accounting, and other units and management as appropriate.
- Review various financial documents and verify calculations, budget codes, and compliance with Commission policies and procedures.
- Prepare or review expense reports and coordinate statements of financial disclosure.

**Administrative Support**
- Maintain various highly confidential and electronic materials to provide up-to-date reference and documentation.
- Maintain and coordinate the logging of vehicle assignment forms and mileage logs for the Department.
- Coordinate and schedule internal/external meetings and events, providing meeting/event logístical support.
- Update and maintain office policies, and procedures, and coordinate maintenance of office equipment.
- Receive, open, sort, and distribute incoming correspondence including maintaining electronic and hard copy filing including the division’s database tracking systems.
- Coordinate quarterly program newsletter with internal and external staff with articles, photo documentation, and training opportunities.

**Communication**
- May serve on Departmental and Interagency committees to coordinate and develop programs, resolve problems of mutual interest, or exchange information.
- Work with community groups, park and recreation councils, and citizens to resolve problems and promote park operations goals.

**Other Duties as Assigned**
- Other duties assigned as per the Division needs and functioning requirements.

**KNOWLEDGE, SKILLS, AND ABILITIES**
- Collaborative with a strong work ethic; having strategic awareness and the ability to anticipate Administrative or Human Resources support.
- Must have a cooperative spirit; excellent oral and written communication skills, including active listening skills; creative thinking; and interpersonal skills.
- Communicate and interact effectively with all partners both internal and external.
- Knowledge of, and skill in applying, the principles, methods, techniques, and practices of effective Administrative and Human Resources support.
- Proven organizational, coordination, and workload management skills, and abilities, with great written, verbal, organizational, and interpersonal skills.
- Demonstrate ability to work on multiple activities, meet tight deadlines, and creatively problem-solve by selecting, organizing, and logically processing relevant information to resolve a problem.
- Proficie

  • Administrative Specialist I

    2 weeks ago

    Anne Arundel County, MD, United States Maryland Department of Transportation Full time

    **Interview And Hire Announcement** **State Highway Administration** **Grade 10 (1755) SP#24-73-18** **Administrative Specialist I** **YOU MUST APPLY ONLINE TO BE CONSIDERED FOR THIS POSITION** **THE RECONSIDERATION PERIOD FOR THIS RECRUITMENT IS THREE (3) BUSINESS DAYS** **This is a competitive contractual position, which offers some state paid...

  • Accounting Administrator I

    1 week ago

    Sacramento County, CA, United States Department of Parks & Recreation Full time

    **ACCOUNTING ADMINISTRATOR I (SPECIALIST) - ACCOUNTING SERVICES SECTION / GENERAL LEDGER UNIT / HEADQUARTERS** The reporting location for this position is Headquarters located in Sacramento, CA. This position will work under the general supervision of Accounting Administrator I (Supervisor). The Accounting Administrator I (Specialist) will maintain...

  • Accounting Administrator I

    4 weeks ago

    Sacramento County, CA, United States Department of Social Services Full time

    The Accounting and Reporting Bureau is recruiting a motivated accounting professional looking for a challenging, exciting, and friendly working environment with a variety of assignments at the Accounting Administrator I, Specialist (AA I-Spec) level. This position is responsible for the maintenance and uniformity of financial reporting for revenues,...

  • Accounting Administrator I

    5 days ago

    Sacramento County, CA, United States Department of Fish and Wildlife Full time

    In order to be eligible for this position, you must either be transfer eligible or take and pass the following exam: - Accounting Administrator I (Specialist) Exam Link - You will find additional information about the job in the **Duty Statement**. Working Conditions Ability to use a computer keyboard several hours a day. Involves sitting most of the time...

  • Administrative Specialist I

    3 weeks ago

    Chambers County, United States Tarrant County College Full time

    Job Summary The Administrative Specialist I position is responsible for providing senior-level clerical, administrative, and project support to their assigned department(s). This position may serve as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. This...

  • Administrative Specialist I

    1 month ago

    Granville County, United States State of North Carolina Full time

    Central Regional Hospital - - This is a repost of position number 60044650. Previous applicants are currently under review and do not need to reapply. - - We are currently recruiting for an Administrative Specialist I to function as a Ward Clerk at C Administrative Specialist, Hospital, Ward Clerk, Administrative, Clerk, Specialist, Healthcare

  • Administrative Specialist I

    4 weeks ago

    Granville County, United States State of North Carolina Full time

    Central Regional Hospital - - This is a repost of position number 60044650. Previous applicants are currently under review and do not need to reapply. - - We are currently recruiting for an Administrative Specialist I to function as a Ward Clerk at C Administrative Specialist, Hospital, Ward Clerk, Administrative, Clerk, Specialist, Healthcare

  • Administrative Specialist I

    3 weeks ago

    Wake County, NC, United States North Carolina Dept of Agriculture & Consumer Services Full time

    **Description of Work**: The Meat and Poultry Inspection Division (MPID) enforces state and federal laws designed to ensure meat and poultry products sold to consumers are wholesome, unadulterated, and properly labeled. The Division inspects approximately 200 plants statewide for red meat slaughter/processing and poultry processing and operates a program...

  • Appeals Specialist I

    1 month ago

    Richland County, United States State of South Carolina Full time

    The South Carolina Judicial Branch, Court of Appeals, Office of the Clerk invites applications for an Appeals Specialist I. With one-on-one training and supervision, an Appeals Specialist I manages a caseload according to the South Carolina Appellate Appeals Specialist, Appeals, Specialist, Administrative, Legal

  • Accounting Administrator I

    4 weeks ago

    Sacramento County, CA, United States Department of Housing & Community Development Full time

    **HCD values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. HCD believes the diversity of our employees and their unique ideas inspire innovative solutions to further our mission. Join HCD and help us...

  • Administrative Specialist I

    4 weeks ago

    McLean County, IL, United States County of McLean, IL Full time

    Department: - Health Department - Job Status: - Full-Time - Details: **Advertisement**: **Position Announcement** **Administrative Specialist I - Health Department** **Minimum Starting Rate: $17.1735/hr** **Position Status: Full-Time** **Work Schedule: Monday - Friday 8:00 AM - 4:30 PM** **Some evenings may be required.** **Position Summary** This...

  • Administrative Assistant I

    4 days ago

    Anne Arundel County, MD, United States Maryland Department of Transportation Full time

    **Interview and Hire Announcement** **State Highway Administration** **Administrative Assistant** **(Administrative Assistant I)** **Grade 8 (4836) SP#24-85-07** **THE RECONSIDERATION PERIOD FOR THIS RECRUITMENT IS THREE (3) BUSINESS DAYS** **The State Highway Administration (SHA) **District 5 is currently recruiting** **for an** Administrative...

  • Administrative Assistant I

    3 weeks ago

    Fairfax County, VA, United States Fairfax County Public Schools Full time

    **Administrative Assistant I**: - Key Center **Description** - Serves as an administrative assistant to one or more school-based administrators or central office assistant directors, senior managers, or specialists. Relieves assigned administrator of routine administrative tasks; ensures smooth and efficient operation of the office or section to which...

  • Administrative Assistant I

    3 weeks ago

    Fairfax County, VA, United States Fairfax County Public Schools Full time

    **Administrative Assistant I**: - Robinson Secondary School **Description** - Serves as an administrative assistant to one or more school-based administrators or central office assistant directors, coordinators, or specialists. Relieves assigned administrator of routine administrative tasks; ensures smooth and efficient operation of the office or section...

  • Administrative Assistant I

    3 weeks ago

    Fairfax County, VA, United States Fairfax County Public Schools Full time

    **Administrative Assistant I**: - Willow Oaks Administrative Center **Description** - Serves as an administrative assistant to one or more school-based administrators or central office assistant directors, senior managers, or specialists. Relieves assigned administrator of routine administrative tasks; ensures smooth and efficient operation of the office...

  • Administrative Assistant I

    2 weeks ago

    Fairfax County, VA, United States Fairfax County Public Schools Full time

    **Administrative Assistant I**: - Robinson Secondary School **Description** - Serves as an administrative assistant to one or more school-based administrators or central office assistant directors, senior managers, or specialists. Relieves assigned administrator of routine administrative tasks; ensures smooth and efficient operation of the office or...

  • Cash Management Specialist I

    4 weeks ago

    Montgomery, United States Alabama Ag Credit Full time

    **Company Profile**: Alabama Ag Credit is a financial institution that provides financing for agriculture, agribusiness and rural real estate purchases and improvements. The institution is headquartered in Montgomery, Alabama, with ten offices that service the lower 40 counties of Alabama. With over $1.3 billion in assets, the institution is a cooperative...

  • Administrative Assistant I

    5 days ago

    Fairfax County, VA, United States Fairfax County Public Schools Full time

    **Administrative Assistant I**: - Gatehouse Administration Center **Description** - Serves as an administrative assistant to one or more school-based administrators or central office assistant directors, senior managers, or specialists. Relieves assigned administrator of routine administrative tasks; ensures smooth and efficient operation of the office or...

  • Applications Systems Specialist I

    2 weeks ago

    Montgomery, United States Alfa Insurance Corporate Careers Full time

    Job DescriptionJob DescriptionCompany OverviewAlfa Insurance is an A-rated insurance carrier that offers an excellent array of automobile, home, life, farm and business insurance products. Alfa is known for its superior customer service and boasts 94% claims satisfaction. Since its humble beginnings in 1946, Alfa and its affiliates now serve more than 1...

  • Research Data Specialist I

    3 weeks ago

    Sacramento County, CA, United States CA Department of Tax and Fee Administration Full time

    Are you interested in making life better for Californians? Are you looking for a career and not just a job? Do you want to create a meaningful impact in your community? If you answered yes to any of these questions, then the California Department of Tax and Fee Administration (CDTFA) has a career opportunity waiting for you! California not only needs you, it...