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Travel and Scheduling Coordinator

5 months ago

Irvine, United States Pacific Companies Inc Full time

**Job Brief**

Our industry is experiencing explosive growth, and if you’ve ever wanted to be in the right place, at the right time, with the right people this is it With 20+ years in healthcare permanent and locum tenens staffing, there has never been a better place to launch or further your career.

**Responsibilities**
- Serve as the main point of contact for physicians, clients, and recruiters for travel & scheduling coordination to resolve issues, ensure positive results, and deliver a great customer experience.
- Research travel destinations and prepare travel correspondence for clients and physicians.
- Remain aware of travel-related information that may cause delays or prevent flight connections from occurring and communicate this information to clients and various departments within the organization.
- Make last-minute travel arrangements due to inclement weather or other travel emergencies.
- Ensure physician travel details are accurate and manage updates if necessary.
- Prepare clear and concise documentation to adequately report expenses and travel reimbursement charges in a timely manner.
- Provide support to clients and physicians by answering any questions they may have related to travel.
- Maintain online booking tools, travel profiles, and contracts with travel vendors for negotiated discounts on all air, car, and hotel reservations.
- Submit physicians’ timesheets with upmost accuracy.
- Collect payroll documents on behalf of physicians and input them into an internal database for payroll processing.

**Compensation**

**Perks and Benefits**
- Competitive base salary + uncapped high-commission structure
- Comprehensive Benefits: Medical, Dental, Vision, Life, and 401k with company match
- Annual incentive trips to exotic destinations (Presidents Club)
- Team-oriented, driven and positive corporate culture
- Paid Holidays, PTO, Sick Days, etc.

**Our Core Values**
- Attitude Believing is everything.
- Sense of Urgency We don’t stop until after the job is done.
- Teamwork We accomplish more together.
- No Drama Save the drama for your mama
- Driven to Win.

**Awards and Recognitions**
- OC Business Journal Best Places to Work (4 years in a row)
- Orange County Register Top Workplaces 2022
- Modern Healthcare Best Places to Work (6 years in a row)
- Staffing Industry Analyst (SIA) Fastest-Growing Private Company (Top 50) and Best Places to Work (4 years in a row)
- Inc. 5000 Fastest Growing Private Companies (6 years in a row)

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

**Qualifications**
- High School diploma or equivalent.
- Exceptional attention to detail and customer service skills.
- Phenomenal phone skills.
- Ability to multitask, prioritize, and organize a diversified workload in a fast-paced environment.
- Excellent verbal and written communication skills.
- Maintain professionalism, courtesy, and composure always, including in stressful situations.
- Be a self-motivated team player who takes initiative.
- Proficient in the English language.