Program Manager

2 weeks ago

Princeton, United States Princeton University Full time

Overview:
The “Humanities Council” fosters cutting-edge research; sponsors interdisciplinary, collaborative projects and innovative courses; and advocates for the humanities at Princeton and in the public conversation. We are known by our many constituencies—faculty, students, and distinguished visitors—as a crossroads for humanistic inquiry, a platform for debate, and a meeting place for 16 humanities departments and more than 30 interdisciplinary programs. We are also known for our core values of innovation, public engagement, globalization, and diversity, equity, inclusion, and access.

Under the supervision of the academic Council manager and faculty directors, the Program Manager will be responsible for one or two undergraduate minors or degree-granting programs, along with other smaller Council initiatives or programs as needed.

The manager is responsible for day-to-day operations of the programs, supports faculty directors with implementing curricula, and participates in strategic planning for operations and activities. The Program Manager is responsible for ensuring that faculty, students, and staff have the necessary assistance to carry out their academic, research, and administrative duties. Responsibilities include, but are not limited to: academic, financial, event, communications, and project management. In collaboration with the Council’s Communications Manager, the Manager will prepare content for program webpages, brochures, publicity, mailing lists, and reports. The Humanities Council is a collaborative team and the Program Manager will likely be asked to assist with planning international trips, projects, and shared initiatives.

**Responsibilities**:
The Program Manager’s key responsibilities are:

- Academic and Curricular Management
- support faculty directors, faculty, and Executive Committees, as well as the Council’s Executive Director, to develop, maintain, and evolve curricula
- manage course offerings, enrollments, precept and classroom needs, and advise on policies and procedures
- manage searches for faculty, visiting faculty, lecturers, and preceptors, in collaboration with executive director
- manage allotted teaching budget
- prepare appointment forms and offer letters and onboard new faculty and visitors
- ensure compliance with University and external regulations
- Financial Management
- manage budgets including processing financial commitments, tracking and reporting expenses, preparing mid-year and year-end budget reviews, and forecasting for future academic years
- maintain timely and accurate records and manage expenses in accordance with fund restrictions and department and University policies
- Events Management
- manage logistics for large events, workshops, reading groups, committee meetings, information sessions, advising fairs, Class Day, and other events as needed
- work with faculty, guests, students, administrators, catering, facilities, conference services, and communications
- collaborate with the Council's communications manager and other program managers to manage staff capacity and avoid audience conflicts
- Administrative and Project Management
- maintain records of students and alumni; track progress; meet university and department deadlines; participate in staff meetings; and communicate effectively with supervisors, peers, and administrative staff
- create and conduct surveys of students, analyze data for planning and presentation purposes
- support projects and new initiatives as needed
- Communications Management
- responsible for timely communications regarding activities, events, and deadlines
- work closely with Council leadership to determine program needs and implement communications and publicity for program offerings, including course and event publicity, and faculty and graduate research news
- manage website content and develop printed materials, newsletters, posters, announcements, invitations, and social media
- Administrative and Project Management
- maintain records of students and alumni; track certificate/minor progress; meet university and department deadlines
- participate in regular Council staff meetings; communicate effectively with supervisors, peers, and administrative staff
- conduct surveys of certificate/minor students, compile and prepare data for leadership analysis
- support projects and new initiatives as needed
- Events Management
- manage logistics for one or two large public events each year, monthly faculty lunch meetings and lunch talks, annual senior colloquium, advising fairs, and other events as needed
- work with faculty, guests, students, administrators, catering, housing, and facilities

Qualifications:

- Essential Qualifications
- Bachelor's degree or equivalent
- Minimum 5 years’ experience with managing projects in an academic or related environment
- Ability to communicate effectively with faculty, staff, University departments, and external agencies
- Excellent organizational, communicat

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